Bookkeeper

5 months ago

East Rand, South Africa Unique Personnel Full time

**Job Number**
- 70459

**Job Type**
- Permanent

**Job Title**
- Bookkeeper

**Computer Skills**
- MS Word,Sage X3,MS Excel,SARS e-filing

**Industry**
- Engineering

**City**
- Ekurhuleni (East Rand)

**Province**
- Gauteng
- RESPONSIBILITY OF JOB:
- The incumbent will report directly to the Financial Director. The responsibility of the Bookkeeper is to ensure accurate and timeous recording of financial transactions, preparation and submission of various periodical financial management reports, management of balance sheet reconciliations maintaining the General Ledger up to Trial balance and ensuring accurate reflection of the accounting records.- Further responsibilities include assistance with the preparation of budgets, stock management, annual audit process and tax & VAT compliance as well as BBBEE reporting.- The Bookkeeper will also work closely with the Creditors Controller.- The duty shall be conducted in compliance with the International Financial Reporting Standards.- BOOKKEEPING:
- Update the General Ledger with the sub-ledger modules on a periodic basis to keep up to date with the monthly profitability.- Update the General Ledger with all sub-ledger modules at month end and reconcile any variances.- Check the Trial Balance for any anomalies.- Analyse variations from the budget.- Completion of the casual reports on PM within the dedicated deadline set.- Ensure proper month end closing of the General Ledger.- Prepare monthly balance sheet reconciliations by ensuring that there is a proper understanding of the balances and all necessary support schedules are attached to the reconciliations.- Submit the reconciliations to the Financial Accountant and the Financial Director for review and signing.- Process all monthly journals i.e. Salaries, inter-company charges, monthly provisions, VAT, etc.- Verify banking details and Process all EFT’s payment and upload bank file from SAGE into FNB for payment.- Process Rand and CFC Cashbooks and reconcile to bank statement.- Prepare daily cash and assist with weekly cash forecast.- Ensure that all recurring payments and returns are made on time i.e. Telephone, Water and Electricity, etc.- Ensure that all contracted expenses are charged as per contract price.- Calculation and completion of monthly VAT and ensure accurate submission on SARS e filing.- Monthly preparation of VAT input and output reconciliation.- Prepare monthly expense variance analysis for the management meetings.- Ensure that the monthly checklist is completed each month and outstanding issues are reported and attended to.- Complete BoP (Balance of Payments Reporting) forms for foreign payables and receivables- INTERCOMPANY:
- Following up on outstanding accounts, differences and handling inter-company complaints and resolve queries.- Preparing and sending inter-company Invoices when applicable- CREDITORS:
- Match creditors Invoices to delivery notes, purchase orders and check calculations, discount, additions, correct information on the Invoice (VAT, address, name, VAT number) etc.- Highlight any variance to ensure that such variances are sorted out or agreed upon prior to processing payment.- Process creditors’ Invoices on Sage ERP system on an ongoing basis to ensure all Invoices are processed before month end.- Review the list of outstanding creditor’s Invoices and follow up with the suppliers regarding delivery of Invoices.- Prepare supplier reconciliations and arrange month end payment runs and get authorisation from the Financial Accountant.- Ensure that discounts are deducted from payment made within the prescribed period.- Ensure expenses are charged to the correct General Ledger code.- Ensure that the information on the supplier’s Masterfile is always accurate.-
- Ensure that all relevant supplier documents have been submitted and proper authorisation is obtained prior to loading the new supplier on the creditors Masterfile.- Ensure that sufficient proof of banking details is obtained prior to loading supplier bank details.- FIXED ASSETS:
- Maintain the Fixed Assets Register to ensure that the asset register reconciles to the Management Accounts and Trial balance and the relevant year end and tax pack schedules.- Allocate Capital expenses to the correct Capex number.- Allocate all completed Capex items to the Asset Register.- Control the Capital expenditure and bring to the attention of management any over expenditure.- Ensure that the Asset register reflects the physical assets on site.- Ensure that physical assets are properly tagged for ease of identification.- BUDGETS AND FORECASTS:
- Assist in the preparation of the annual budgets and forecasts.- Update the budget packs with all the relevant budgets and comparative information.- Upload the budgets into PM (Infor), or an equivalent accounting system.- FINANCIAL YEAR END:
- Complete the accounting schedules PM (Infor) and tax packs (Excel), including supporting documents.- Provide the Auditors with information as required a

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