Pa to Cfo

**Overall purpose of the job**:
To effectively and efficiently perform the general secretarial functions of the CFO’s office. This encompasses handling all documentation/correspondence, filing, office admin, travel arrangements, appointments/meetings, visitors, suppliers/customers, and maintain strictest confidentially in all instances.

**Duties & Responsibilities**:
To coordinate and book all meetings for the CFO, clients and management and one to one with individual staff Take minutes at meetings as and when required

Ensure that agendas and minutes are distributed timeously

Ensure accurate minutes of meetings are recorded either on a daily, weekly or monthly basis

To maintain the CFO’s diary

To type correspondence and compose letters, reports, presentations as and when required

To maintain CFO’s Filing systems

To ensure all outgoing documentation/ is distributed

To screen all documentation/correspondence for the CFO, prioritise it and obtain required information from all departments

To answer and screen all calls to CFO

Control of purchase orders

Ordering of all promotional items/gifts, stationery and printing

Telephonic assistance with any problems/complaints that reach the CFO’s office.

Give detailed feedback to clients as and when required

To make travel and accommodation arrangements for the CFO or other managers

Ensure that travel and accommodation arrangements are within budget

To screen and receive any visitors to the CFO’s office, ensuring clients are comfortable and refreshed

To carry out any ad-hoc functions which the HOD may require from time to time.

To assist any staff requiring an appointment with the CFO

Engagement with business leaders within the business structure

Manage multiple projects and responsibilities Minimum qualifications and experience:
Matric / Grade 12

Relevant qualification

Computer Literate (MS Office, advanced Excel, PowerPoint)

Minute taking

**Attributes**:
Action orientated

Time Management

Business Acumen

Planning and Organizing

Attention to detail

Problem Solving

Interpersonal savvy

Action orientated**_
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**_Fidelity Services Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate._**

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