Human Resources Coordinator

**Overview**:
To coordinate and complete administrative duties for the human resources department pertaining to recruitment, maintaining employee records, assisting with payroll processing and provide administrative support to all employees.

**Qualifications**:

- Matric
- NQF Level 5 or 6 qualification in human resources or office administration
- National diploma in human resources is advantageous

**Experience**:

- Minimum of 3 years’ experience in a similar role within an HR generalist environment

**Duties**:
**Recruitment and Selection (20%)**

Advertise all roles upon receipt of approved job specification and vacancy requisition

Select internal and external portals based on approved requisition

Respond to all enquiries pertaining to recruitment portal and assist employees to navigate the Application Tracking System

Book venues for interviews

Send interview pack to panel after competency-based interview guide is prepared by Human Resources Business Partner

Coordinate scheduling of psychometric assessments through Talent team

Supply salary information to Human Resources Business Partner in order to do benchmarking and prepare an offer

Receive signed offer of employment from Human Resources Business Partner and prepare contract of employment

Extend contract of employment to new hire

**Onboarding (20%)**

Submit new hire pack to payroll with all the required documentation

Coordinate new starter requirements with IT, Payroll, Learning and Development, Facilities and hiring team

Submit documentation pertaining to employee benefits to the relevant third-party organisations and payroll

Prepare desk and stationery for new hire

Receive new hire on start date and assist with access, orientation, IT onboarding and equipment

**Human Resources Administration (10%)**

Ensure all staff movement forms are completed based on information or request received and approved by Human Resources Business Partner

Collate all relevant staff requests received from employees and direct to Learning and Development, Talent Management or Payroll where applicable

Ensure all leave is updated and processed in the system before payroll closes

Ensure timesheets, expanse claims are submitted to payroll

Submit staff movement forms to HRIS for relevant updates

Perform quality checks of all staff movement forms submitted and provide feedback to Human Resources Business Partner

**Share Drive (5%)**

Upload all relevant HR documentation to the relevant folders (policies)

Manage member access and update participants to relevant folders

**Reporting (5%)**

Prepare reports in CRS and supply to Management team as requested, i.e. leave report, terminations, new hires, etc.

Perform quality check of all data requested (EE report) prior to submission to relevant stakeholders

Communicate requirements for ad hoc reports to HRIS team and ensure timeous presentation of reports to relevant stakeholders

**Coordination of Events (10%)**

Assist with coordination of vaccination drives and employee wellness events for Group

**Job Competencies**:
Planning and Organising

Time Management

Multi-Tasking

Problem Solving

Quality Orientation

Diligence

Resilience

Communication skills

Customer centric

Collaboration

Self
- Managed

Professionalism

Confidentiality

**General**: