Trade Accounts Supervisor

Responsible for own output, three
- way match between purchase order, delivery note and invoices.
- Sending invoices to Budget Holders for signature.
- Follow up of invoices with no PO & Outstanding invoices/orders.
- Supervise the day-to-day Accounts Payable - functional processes within the AP team.
- Ensure delivery of high quality and timely AP deliverables that meet the requirements of Line Managers, Project team, Supply Chain and Embedded Finance.
- Plan the daily and weekly staff output.
- Coordinate all vendor relations including phone communication with the vendor regarding payment agreements and timetable for payments.
- Research vendor accounts in order to answer vendor questions on outstanding invoices and payments
- Investigate all payments not processed within the team.
- Ensure compliance to relevant policies and procedures
- Reconciles accounts payable total and general ledger with other applicable records (e.g. subsidiary vendors ledger).
- Assisting with the implementation of Dynamics 365 - AP module.
- Assisting the Financial Accountant with her duties.
- Grade 12 Certificate with Accounting.
- A 3- year tertiary qualification.
- 3 years Supervisory experience in an AP environment with specialization in Accounts Payable.
- Computer Literacy (MS Office and associated software) - Proficient in Excel.
- Previous ERP system experience (Essential).
- Microsoft Dynamics AX experience will be an advantage.
- Attention to detail and the ability to work logically, consistently, and accurately.
- Good English communication and presentation skills.
- Ethical, Honest, Integrity and trustworthy personality.
- Good verbal and written communication skills, including the ability to translate and communicate clear and effective AP information.
- Able to maintain confidentiality regarding company accounting practices and procedures, including vendor information.
- Attention to detail and able to multi-task; able to prioritize responsibilities appropriately.
- Valid certificate of physical fitness.