Events Coordinator

3 months ago

Illovo, South Africa BDO South Africa Full time

Primary Purpose of the Job

Reporting to the Head of Marketing, the Events Coordinator will work with the Marketing team and other internal stakeholders to develop and implement events strategy and execution for the firm.

Main

**Responsibilities**:
**Daily responsibilities include, but are not limited to**:

- Daily liaison with clients/suppliers/venues
- Implementation and execution of a variety of events, product launches, conferences, functions, incentives
- Onsite event management from concept, execution through to closure
- Ensuring stakeholders’ expectations are met at the highest service delivery levels
- Negotiating of pricing with suppliers for Best Available Rates to offer clients
- Ensure that deadlines are met, and proposals sent out efficiently and timeously
- Ensuring that job bags/event folders are always kept up to date
- Be financially accountable for each aspect of the event
- Ensure that the events calendar is updated and shared with business

**National and Regional events**
- Manage all aspects of our internal, external, in-person and virtual, marketing events such as webinars, trade shows/roadshows
- Work cross-functionally with other departments within the team to ensure the events are well attended, professionally run, on brand and all internal stakeholders are prepared with set expectations
- Provide weekly, monthly and quarterly progress updates on the status of our internal events including current participation and agendas
- Align closely with business development on external events to create demand before and after each event and provide reporting on leads
- Help to ensure our event budget is on-track and quantify the impact of our events
- Comfortable reporting and tracking metrics associated with marketing event

**Graduate recruitment events**
- Liaise with People and Culture team for Grad collateral
- Work with Grad managers to prepare, organise and arrange events
- Prepare and plan for calendar events

**Policies and Procedures**
- Comply with all relevant policies and procedures

**Other**
- Undertake additional tasks and responsibilities as may be reasonably expected of the role and as necessary in order to achieve the objectives of the Marketing team and BDO.

**Qualifications**:

- Diploma in Events Management
- Communications/Public Relations/Corporate Communication

Experience
- 5-8 years’ experience in events
- Experience in a professional services firm is an advantage/preferable.

**Requirements**:

- Knowledge of: Event planning and event marketing practices and processes
Project management
Fiscal management practices & processes (budget development, implementation & reporting)

Ability to:

- Anticipate project needs, discern work priorities and meet deadlines with little supervision
- Be adaptable, flexible, energetic, innovative, and extremely productive with a high degree of initiative
- Be communicative and collaborative in approach, open to new ideas and development, with the ability to work seamlessly and effectively with diverse internal and external clients and stakeholders
- Position events discussions at both the strategic and tactical levels
- Be resourceful - obtain and learn information needed to do the job from all relevant sources
- Learn new systems and tools quickly
- Work with senior leaders within the firm (EXCO etc)

Competencies: Knowledge and Skills
Job Skills and Competencies
- Outstanding written and verbal communication and an excellent command of English
- Proficiency using current marketing and communications tools and software, including graphic design and digital marketing
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent time management, organization and project management
- Critical thinker and creative problem-solving

Behavioural Competencies
- Ability to handle and manage stress
- Excellent interpersonal skills
- Management and leadership skills
- Problem Solving Skills

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