Project Manager

4 weeks ago


Johannesburg, South Africa Tsebo Group Full time

**About Us**:
Tsebo Facilities Solution is looking for a Senior Project Manager to Accountable for mandated critical/high value projects to ensure successful execution and completion by defining and developing a framework to plan and manage projects and resources with utmost efficiencies to support the business to achieve its strategic objectives. Responsible for chasing and landing new business opportunities. Accountable for implementing, refining, and training subordinate staff on Project Management end-to-end process, tools, techniques and governance.

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients
reduced costs, risk and
complexities together with increased quality, efficiency and productivity. We specialise in Catering Facilities Management Cleaning and
Hygiene Pest Control Protection Energy Procurement Workspace Design Engineering, Remote Camps, and more. Developing our people
the heart of Tsebo is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuanc e of our clients’ needs.

**Duties & Responsibilities**:
**Project Management**:

- Lead and direct concurrent standard or complex projects.
- Engage with stakeholders to take projects from original concept through final implementation.
- Provide pre-sales support by working with sales teams to scope and cost a project solution which includes the completion of a proposal.
- Manage the delivery of the projects through Project Managers, including rigorous scope control and change management.
- Manage escalations, acting as single point of contact to the client.
- Manage Project Managers to enable project teams to deliver against performance objectives.
- Establish a monitoring and evaluation framework for periodic reviews, which clearly defines measurable outcomes for each project.
- Identify and communicate any risks or opportunities based on review.
- Coach and mentor Project Managers when required.
- Manage project teams against service level agreements and flag potential risks.
- Identify training and development requirements.
- Oversee project lifecycle to ensure client satisfaction and to minimise associated risks.
- Manage and maintain resources to ensure timeous delivery on projects.
- Project status reporting as required.
- Define scope, determine bill of quantities.
- Manage all the activities of contractors whilst on site through agreed processes.
- Chair all internal contractor meetings.
- Inform management timeously of any effects that may influence normal activities.
- Coordinate all on-site activities with building tenants.
- Ensure compliance with all relevant legislation.

**Daily Support and Management**:

- Improve methods of carrying out work through on-the-job experience.
- Ensure that workflow continues without interruption.
- Ensure efficient and effective performance and turn-around times.
- Schedule and hold regular feedback meetings with all relevant staff, contractors and stakeholders.
- Ensure distribution and control of sensitive information and reports to authorised persons only.
- Ensure all project related invoices are approved and sent for payment timeously.
- Analyse and consolidate project related documents for reporting purposes.
- Ensure timeous procurement of vendors and related materials.

**Financial Management/ Cost Containment/ Co-ordination and alignment**:

- Manage and optimise project budgets within budgetary objectives - ensure projects are scoped and planned correctly to remove rework.
- Identify and eliminate non-contributory expenditure.
- Ensure all legal, regulatory and client compliance has been followed, as to ensure no penalties or fines are incurred.
- Issue Bill of Quantities (BOQ), obtain quotes and prepare Business Cases.
- Know project contracts in detail - if there is a penalty or malus clause, manage the project to ensure there is never a penalty incurred. Make sure the total value of the proposed penalty is understood down to a day rate/ hr or incident rate.
- Ensure early warning are issued in good time if any project parameter (time, cost, quality) is going to be compromised - this includes notifications of potential and actual delays. Follow project management best practice when recording and managing change requests from the client and track all cost and time implications for all changes requested. - Change requests should not proceed until the client has approved the additional time and costs.
- No penalty clause on any work should be agree to without TFS Legal and Head of Projects consultation.
- Payments to suppliers and contractors should not be approved or certified where the value of the work differs from the PO value unless there is a set of approved and tracked change requests and VOs.
- Arrange project progress payments by issuing Project Progress certificates and keep record of all payments initiated when applicable.
- Ensure Project Close Out (includes Project Comp



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