Minute Takers

Eastern Cape, Grahamstown

Minute Takers

**CALL FOR MINUTE TAKERS IN THE OFFICE OF THE SECRETARIAT - REGISTRAR’S DIVISION (PARTTIME, NOT MORE THAN 24 HOURS PER MONTH)**

The Registrar's Division (Governance and Secretariat) are looking for competent and reliable minute takers to assist with ad hoc efficient and accurate minute-taking in identified meetings, and post meeting processes.

The work required will not exceed 24 hours in any given month. The need is ad hoc and on a need’s basis rather than on regular basis.

**REQUIREMENTS**
Grade 12 plus approximately 2 years’ relevant experience where such experience includes:
- Excellent English writing proficiency.
- Previous administrative experience within a computerised environment where sound organisational, writing and time-management skills were key.
- Track record of using technology for effective service.
- Previous experience supporting committees will be an advantage.
- Availability to attend meeting in person or via Zoom link.

**IN ADDITION**
- Reliable internet access and with sound computer skills, particularly Word.
- Your own laptop.
- Experience having taken minutes in meetings previously will be an advantage.
- Demonstrated ability to work accurately with the ability to meet strict deadlines.

**RESPONSIBILITIES AND OUTPUT**
- Attend identified meetings.
- Take the register.
- Produce draft minutes within five working days of the meeting, for checking by a scrutineer and/or chairperson of the meeting. At times, depending on urgency, the deadline may change.
- Produce unconfirmed minutes within eight days of the meeting for checking by the secretariat.
- Preparation of action minutes thereafter within one day of completing the unconfirmed minutes.

**REMUNERATION**
- The rate is R91.36 per half hour that the meeting lasts, and for every half hour add 15 minutes (i.e.R45.68).
- The rate **includes **all the responsibilities/output listed above.
- The secretariat will submit a request for payment to HR once the work is completed and payment will be made in the month following the payment submission request.

Applications from retired staff will be considered and encouraged.

**CLOSING DATE: 10 AUGUST 2023**

Rhodes University has a vaccination mandate as part of its Conditions of Service. The implementation of the vaccine mandate has been held in abeyance from 01 January 2023. Should the COVID-19 situation change in a way that the number of cases of COVID-19 pose a threat to the University, the implementation of the Vaccine Mandate will be re-activated, and all staff would be required to be fully vaccinated
- For more information please contact:

- Nomaxabiso Yantolo