Receptionist / Secretary I

**Duties and responsibilities**
- Reception duties including, inter alia, answering telephones and screening calls, dealing with post/ courier, receipting documents served at the office, purchasing stock and other necessities for the running of the office, attending and seeing to clients and other parties that come to the office
- Assisting with the general running and functioning of the office
- Filing, photo copying, scanning and general office duties
- Organising business trips and office events and assisting with office marketing or social initiatives as required
- Attending to accounting matters including capturing invoices, billing and preparation of invoices and credit notes, collections/ Debtors, etc
- Dealing with ad hoc enquiries
- Making telephone calls to clients and other parties as required
- Handling routine correspondence
- Typing/ dictation
- Preparing correspondence/ documents for approval by partners or other professionals
- Assisting with High court and other litigation notices and pleadings
- Assisting with and attending to intellectual property matters (including at least trade mark, patent, registered design, and copyright matters) as required
- Opening and closing files/ cases
- Filing correspondence/ documents and updating computer records
- Diarizing files

**Skills and knowledge**
- Computer literate in Word
- Typing speed of 60+ wpm and excellent dictation skills
- Fully conversant in English
- Ability to work independently, to work under pressure and to use initiative
- Ability to prioritize
- Ability to handle information related to the department with confidentiality
- Good organizational skills

**Qualification/s**
- Matric/ National Diploma or equivalent qualification
- Secretarial Diploma/Certificate (preferably legal)
- 4+ yrs relevant experience as a secretary