Finance Officer

2 weeks ago

Midrand, South Africa Profession Hub Full time

The purpose of this role is to support the CFO and Manager: Of accounting to achieve finance strategic objectives through the implementation of integrated financial services in line with developed policies and procedures. The position is also charged with demonstrating principles of value for money to contribute to the financial sustainability of the company. **Please note that this is a 3-month' contract.**

**Requirements**:

- Bachelor's Degree (3 years - 360 credits) in Accounting
- Financial Accounting experience (2-4 Years)
- NGO experience (2-4 Years)
- Project Accounting experience (2-4 Years)
- **Must have a code 8 driver's license**

**Computer Literacy**
- Pastel Evolution
- Microsoft Office Suite, especially Excel

**Behavioral Competencies**
- Analytical capability
- Accuracy - Attention to detail
- Planning and organizing skills
- Attention to detail
- Interpersonal skills
- Networking skills
- Project management

**Functional/Technical Competencies**
- Business acumen
- Understanding of communication
- Financial Accounting
- Verbal and written communication
- Project Management
- Financial Management
- Relevant legislation
- Multi-tasking
- Time management
- Presentation skills

**Key Performance Area**

**Payroll Administration**
- Processes monthly payroll schedule for salary payment, maintains payroll information and personnel records as required for financial reporting in accordance with relevant legislation
- Verifies employee additions, terminations, leave control, company deductions, and garnishee orders as provided by the CFO
- Maintains components of a pay-slip and ensures that the impact between components is captured correctly
- Verifies the monthly leave provision based on the report provided by Playspace
- Prepares and integrates monthly salary journals
- Captures salary allocation to budget centers on the Pastel Evolution system
- Prints and verifies payroll reports, files and maintains reports after the monthly payroll run
- Re-calculates all allowances and deductions information to be included with payroll after signed off by the CFO
- Prepares and finalizes travel claims and reimbursements to be included with payroll after authorized by the appropriate line manager
- Submits monthly travel claims to the Manager: Accounting for review

**Inventory, Fixed Assets, and Accounting System Management**
- Reviews monthly creditor payments
- Labels new fixed assets and any existing assets that have lost their bar codes
- Maintains records of consultants' and suppliers' contracts
- Captures grant budgets and project partner expenditure on the Pastel Evolution Accounting system
- Issues office assistant with consumable supplies e.g. cleaning solutions, toilet paper, coffee supplies, etc. (excluding stationery)
- Completes requisition for any low stock items for re-ordering

**Cash Movement and Payment Processing (Operations)**
- Captures banking details of service providers on the Pastel Evolution Accounting system and FNB Online
- Assists the Financial Accountant to process payments on FNB Online and preparation of payment requisitions for authorization and release by the CFO
- Captures payments and deposits to the trust bank accounts on the system and balances cash book for the trust account via the Pastel Evolution Accounting system
- Allocates the general ledger of all captured trust account transactions on a weekly basis
- Prepares bank reconciliations statements and reconciles the cash book
- Loads all suppliers to be paid and creditor payments on the Bank’s system
- Checks the reconciliation of all company credit cards.
- Prepares and reconciles cash books with bank statements

**Tax Returns**
- Checks and verifies that tax return calculations are correct before capturing on the Pastel Evolution Accounting system
- Follows up on outstanding tax returns
- Communicates with Manager: Accounting on outstanding returns and payments
- Completes and submits all monthly schedules of outstanding tax returns to the Manager: Accounting
- Calculates and ensures submission of the report on penalties and outstanding tax returns

**Invoicing, Payments, Creditors, and Debtors Reconciliations**
- Process invoices for payment on the Pastel Evolution Accounting system
- Prepares debtors’ and creditors reconciliation and clears reconciliations on a monthly basis
- Reviews supporting schedule which indicates that payments by debtors are received weekly
- Processes payments within the allocated time frame
- Processes all refunds, debit, and credit notes within the allocated time frame
- Reconciles payments to schedule, capture on Pastel Evolution Accounting system, and initiate payments
- Raises awareness of penalties on late payment of taxes and monitors payment therein
- Provides information on statistics, debtors, creditors, and costs to relevant personnel on request
- Updates all supporting documentation and finance unit files on a monthly basis

**Financial and administration support**
- Part

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