Accounts Admin Assistant

3 weeks ago

Randburg, South Africa Sakhona HR Full time

Our client, in the Industrial Automation sector is looking to employ an Accounts Admin Assistant to be based at their head office in Johannesburg.
- Remuneration benefits may be initiated after successful completion of an initial 3-month probation period (this may be extended to 6 months at the company’s discretion).
- Necessary systems training will be provided.

**JOB DUTIES AND RESPONSIBILITIES**:
To Provide accurate and timeous administrative and clerical support to the accounts supervisor, ensuring department targets and necessary ad hoc duties are met. Transactions will be accurately and timeously recorded into the company’s SAP Business One (SAPB1) system.
- Accurate and efficient capture of invoices, transactions/payments into SAPB1, reconcile supplier statements to invoices captured.
- Create monthly reports prior to month-end to indicate monies owing, discount structures and date driven validity of discounts (to ensure timeous payments with discounts apply). VAT reporting.
- Accurately prepare Monthly reconciliations/reports of Creditors Accounts Statements against Accounts Payable Age Analysis - check that it is correctly recorded in SAP Business One.
- Check & match invoices against orders database in SAP ensuring that stock invoices have been GRV’d.
- Sending Remittance Advices to suppliers after completion of the Payment Run.
- Keep department filing up to date, ensures invoices are filed after processing.
- Maintain and updates database for creditors (SAPB1).
- Attend to business expense claims: captures local and international travel.
- Assist with procurement for B-BBEE data gathering.
- Co-ordinate necessary actioning of vehicle fleet maintenance, services, and license renewals timeously. Ensure fuel statements, admin and reporting is up to date, assists staff with fuel requests.
- Reconciling credit card receipts to statement and processing on SAP Business one.
- Daily Bank Statement allocations.
- Attend to company cell phone contracts: upgrades/changes, maintains IMEI, liaises with service provider (Vodacom).
- Manage in-house consumables e.g. groceries and cleaning aids. Assists with the company’s building maintenance queries
- Debtors’ collection.
- Processing of Landed Costs and scanning of shipping documents
- Monitor and investigate open items on SAP B1 (monthly).
- Ad hoc duties as required to assist smooth running of the accounts department to meet business requirements.

**QUALIFICATIONS & REQUIREMENTS**:

- Minimum Bookkeeping or related qualification.
- Min 4 years Bookkeeping experience, must include Creditors and Debtors Function (provide proof/references).
- Microsoft EXCEL - Advanced level
- Experience in SAP Business One - advantageous
- Exposure to BEE
- Strong attention to detail and accuracy, able to multi-task. Excellent organisational skills.
- Ability to enjoy the challenge of successfully managing a variety of priorities while meeting necessary deadlines
- Age: 35 - 45 years
- (preferably non-smoker)

NB: Pension and Medical Aid subsidy (on successful completion of probation period)

**Job Types**: Full-time, Permanent

**Salary**: R18,000.00 - R35,000.00 per month

Ability to commute/relocate:

- Randburg, Gauteng: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Do you have experience in using SAP Business One?
- Do you have a Bookkeeping or related qualification?

**Education**:

- Diploma (preferred)

**Experience**:

- Bookkeeping (must include Creditors and Debtors Function): 4 years (required)
- Microsoft Excel: 4 years (required)

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