Financial Controller

7 months ago

Sandton, South Africa Wilderness Full time

Purpose Statement
Manage the Financial & Accounting Function so as to provide relevant, accurate and
meaningful financial information on a consistent and timeous basis - both historic and
future based.
Key Accountabilities

1. Reconciliation and control of various General Ledger (GL) accounts, as well as

**the following**:

- Process journals as and when required
- Prior to month-end, review GL accounts and check that all entries posted to
the accounts are correct
- Reconcile where appropriate to third party statements/information
- Prepare schedules for month-end file to be reviewed by the Financial
Manager
- After month-end close, check that GL schedules agree to the trial balance
and amend schedules where necessary.

**2. Review and control of all bank accounts**: ZAR, USD, EUR and GBP
- Check cash book items posted from bank statement such as
- Bank charges
- Interest
- Debit orders etc.
- Review reconciliations and if required perform reconciliations of bank
accounts to bank statements
- Investigate and clear reconciling items where appropriate
- Prepare schedules for month-end file
- Release payments on the banking system in line with Wilderness procedures

3. Maintain and develop fixed assets process and review GL accounts
- Review and maintain policies for recording and valuing (including scrapping)
of fixed assets
- Calculate and post monthly depreciation relating to fixed assets
- Prepare schedule of deferred tax on fixed assets for month-end file
- Review fixed assets registers and reconciliation to GL accounts
- Prepare/review schedules for month-end file
- Prepare schedule on P&L on sale/scrapping of fixed assets for month end file

4. Reconcile, control and submission of VAT, Income Tax and other tax
computations and returns
- Run monthly VAT reports
- Reconcile to control accounts
- Clear reconciling items
- Check for reasonableness bringing any abnormalities to manager’s attention
- Complete VAT returns
- Submit payment
- Follow up any VAT refunds due
- Handle any VAT queries from SARS
- Perform income / other tax computations on a monthly basis
- Complete income / other tax returns at required intervals during the year
- Reconcile the effective tax rate

5. Prepare and Set up Templates for Management Accounts
- Set up income statements and balance to Tourplan
- Set up balance sheets and balance to Tourplan
- Set up Foreign Balance sheet and reconcile Foreign Currencies to month end
exchange rates and Balance to Reporting Currency Balance Sheets
- Pass foreign balance sheet restate entries

6. Reconcile Sales & COS to TFS Reports, Product Analysis and maintenance of
GP%
- Run the TFS Sales & COS Reports
- Reconcile TFS Reports to GL
- Accrue for TFS & GL Post Categories
- Download Month End Product Analysis in Various Categories
- Calculate MTD and YTD GP Percentage
- Compare to the Actual GP Percentage
- Investigate & Explain Variances

7. Monthly Management Accounts Variance Reporting
- Run monthly management accounts once all processing is done
- Check accounts for accuracy and investigate any discrepancies or anomalies
- Review income statement actual CY vs. PY and advise management on
reasons for discrepancies
- Take corrective action before submitting for review
- Submit monthly management accounts to Group Finance in line with Group
deadlines and requirements
- Complete necessary reports stemming from management account
information as needed by Directors / Group Finance

8. Audit
- Preparation of audit packs
- Preparation of complete audit files containing all necessary reconciliations
- Handle all aspects of the audit including coordination, query resolution and
working with auditors to ensure audit deadlines are met
- Preparation of Annual Financial Statements for various companies in terms of
International Financial Reporting Standards

9. Pre month-end checks
- Pull TFS variance report
- Inspect Sales, COS and GP% variance
- Pull TFS other status report
- Resolve variances in conjunction with the Reservations team
- Compile VAT check report and investigate and resolve variances with the
Reservations Team
- Check internal debtors are receipted and VAT treated correctly
- Inspect Voucher reports for over / under payments, VAT discrepancies
- Inspect Age of vouchers and take corrective action
- Inspect and resolve open vouchers that should be closed and closed
vouchers that should be open
- Ensure sub ledgers are in balance with General ledger
- Ensure all clearing accounts are nil
- Ensure future accounts are clearing to nil in the latest year
- Pull through internal vouchers in terms of the Company policy.

10. Month-end Close
- Once a month, upon approval from the Financial Manager, hard close the
financial system in Tourplan and run the forex calculations

11. Distributions to Heads of Departments
- Once the results for the month has been reported to Group Finance
- prepare and distribute individual department results to the BU Managers
- Liaise and resolve any queries that mi

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