Payroll Administrator

Village N Life is a leading Tourism and Hospitality company based in Camps Bay.

If you thrive on a company culture that focuses on growing their employees through career development and staff incentives, this is the company for you.

An exciting opportunity exists for a Payroll Administrator to join our team.

Minimum requirements
- Relevant qualification
- Matric
- 2 years payroll processing
- 1 year time and attendance
- Advanced MS office knowledge
- Advanced Payroll systems knowledge (SAGE VIP)

Duties and responsibilities

**Operations**:

- Integrity of new staff on VIP system
- Ensure New Employee starter packs are received from relevant managers and are completed correctly and that no documents are outstanding before capturing the information on the system.

**Processing of Payroll Information**
- Capture the information provided on VIP system.
- Capture all deductions relating to the relevant departments and employees.

**Payment of Staff**
- Maintains employee confidence and protects payroll operations by keeping information confidential.
- Ensure all staff are paid within the agreed timeline and perform monthly payment reconciliations.

**ESS System**
- Create, amend, and maintain ESS groups to standard format.
- Guide and assist managers on how to use the ESS system.
- Using the workflow in progress report and following up the relevant managers to approve outstanding leave transactions.
- ESS usernames and passwords to be distributed to relevant staff and managers.
- Unblocking / Resetting user profiles and passwords on request

**Leave Management**
- Accurately link Annual, Sick and Family Responsibility leave are linked to correct method to ensure correct monthly accrual.
- Accurately link paid-per-hour staff are linked to correct leave method as per set guideline, to ensure accurate accrual.
- Send out leave reports for managers to review and approve.
- Follow up with managers with regards to outstanding documents before creating new employee on the system.

**Administration**:

- Accurately upload New Employee information and salary package in the payroll system
- Ensure all new staff on VIP are linked to the ESS System
- Assist with preparing the payroll information to be included in the Annual Audit files as per Group Instructions received.
- Prepare 3rd Party reporting.
- Assist with Provident Fund withdrawal Forms and ensure all information has been filled out.
- Ensure all input sheets are saved on the server in the relevant folder by the 11th.

**Human Resources**:

- Maintain a strong working relationship with and have open and transparent communication between all members of the team.
- Understands and applies all relevant legislation, policies, procedures and/or standards in situations that require standard interpretation.
- Assist with Labour Audits.

**General**:

- Support the Payroll Officer and Payroll Manager with any queries relating to payroll department
- Filing - Daily/Monthly
- Archiving - Monthly/Annually