Stock Controller

2 weeks ago

Durban, South Africa HotelJobs.co.za Full time

**Stock Controller**

**Based at ANEW Hotel Ocean Reef**

**Job Purpose**: To manage the purchasing, storing and issuing of all food and beverage consumables, other consumables and durables.

**DUTIES & RESPONSIBILITIES**
- Ensures full compliance to the group procurement platform
- Ensures full compliance to the standards as per the procurement audit framework.
- Signs off for order books and ensures daily safe keeping until signing back daily to FM.
- Monitors the purchases to revenue reports daily for F&B
- Ensures sustainable stock holdings and profit margin per budget is maintained.
- Controls all stores
- Ensures that receiving and issuing procedures are adhered to
- Records wastage and breakages
- Supervises regular yield tests and records results
- Schedules and controls all stock takes
- Obtains three quotes from competitive suppliers for inventory items, files price lists and records prices and delivery times
- Obtains market lists for food, beverage, chemicals, guest and paper supplies and maintenance requirements from Heads of Department
- Ensures that where ever possible rated BBBEE suppliers are supported
- Follows-up on deliveries and ensures that goods are received on the delivery date specified
- Checks discrepancies on order when compared to price on invoice
- Draws up and maintains a supplier evaluation system
- Ensures that the internal audit criteria are in place and enforced at all times.
- Receives goods and ensures that minimum maximum and reorder levels are set for all inventory items
- Organises, in conjunction with Financial Manager, and attends to all stores stock takes monthly
- Sets minimum, maximum and reorder levels for all inventory items held in stores
- Counts and records stock on stock sheets should be present at all counts and spot checks should be conducted.
- Report on 10, 20 and 30 days counts accordingly
- Rotates stock properly, ensures that stock is packed in accordance with stock sheets and that stores are clean and tidy at all times
- Receives goods on invoice compared to order by counting and weighing
- Records discrepancies i.e., shortages, overages and items not delivered
- Checks prices on invoice against order and submits invoices with price variances to the Financial Manager for resolution.
- Processes invoices in receiving system and summarises receipt daily on Daily Purchases Summary
- Maintains effective working relationships and to ensure that the work is performed with diligence and accuracy.
- Liaises with other departments in a friendly and helpful manner.
- Assists with audit requirements at year end
- Ensures that all laws, regulations, licenses and policies pertaining to the operation of the department are adhered to.
- Contributes to ensuring proper records and filing systems are kept within all departments
- Performs additional duties as required or as requested by the

**SKILLS, COMPETENCIES & EXPERIENCE**
- Matric, Tertiary qualification would be an added advantage
- 3 Years’ Experience in the same positon, preferably in the Hospitality Industry
- Good understanding of supply chain procedures
- Excellent Organization Skills
- Good understanding of Inventory Procedures
- Strong analytical and problem-solving skills
- Relevant IT Skills in relevant basic MS Office Applications

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