Fleet and Workshop Administrator

Job purpose

The main purpose of this position is to manage the scheduling, execution and reporting of workshop repairs and inspections, and track / report on the purchases of consumables, spare parts and vehicle services from suppliers and OEMs.

Duties

The duties include the following:

- Control job cards for vehicle repairs and maintenance, including creation, recovery and verification and capturing of job cards in the maintenance system
- Manage vehicle inspections - print, recover, capture, and analyse inspection sheets.
- Maintain and update a comprehensive register of service/maintenance intervals and next scheduled service.
- Manage maintenance scheduling, including making service bookings with dealers and liaison with Operations to ensure vehicle availability for routine / scheduled maintenance.
- Stores stock management: check stock levels and re-order as and when required
- Order job specific parts from suppliers after confirmation from Fleet Manager, and manage purchase order process as per directive from Finance.
- Capture supplier invoices and cash purchase slips and liaise with Finance for accurate recording of workshop expenditures.
- Maintain a comprehensive register of Roadworthy/License expiry dates
- Schedule renewal of roadworthy and license certificates in conjunction with Operations and track execution / completion to ensure no fines are issued.

Work environment

Work is performed mainly in a workshop / bus depot environment with occasional site visits. The incumbent shall be exposed to those conditions normally encountered in a workshop and bus depot environment. There are no real physical demands in the execution of duties. The incumbent must be able to see and hear in the normal range, with or without correction.

Education

Tertiary qualification in Administration or Business will be an advantage

OR an equivalent combination of education, training, and experience.

Competencies, skills and characteristics
- Strong administrative and organisational skills
- Detail oriented and sensitive to confidential financial information
- The capacity to prioritise tasks and work under pressure
- Good judgement and decision-making skills
- Ability to work independently
- Excellent communication, written and interpersonal skills
- Leadership and supervisory skills
- Willing to assist when help is required, even in areas outside of the formal job description
- Willing to work after hours when necessary to meet deadlines or deal with emergencies

Experience

A minimum of 1 - 4 years’ experience

**Job Types**: Full-time, Contract

Pay: R7 000,00 - R10 000,00 per month