Procurement Clerk

Motus IT (Accounts) currently has a vacancy for a Procurement Clerk. This role is responsible for managing all tasks related to procurement, including:

- Preparing purchase orders and sending copies to suppliers and the relevant departments that initiated the requests.
- Monitoring inventory levels to ensure quantities are sufficient for operational needs and ordering additional materials when necessary.

This position requires attention to detail, strong organizational skills, and the ability to manage multiple tasks effectively.

**Position Overview**:
**Specific Role Responsibilities**:

- Obtaining quotations (hardware \ software \ office supplies) from approved vendors
- Managing procurement-related calls and ensuring they are resolved within the agreed SLA
- Price validation on all hardware and software quotations
- Obtaining sign-off of quotations from branch manager / approved requesters
- Generating purchase orders for approved quotations
- Obtaining sign-off of raised purchase orders and forward to approved vendors
- Monitoring of procurement service desk
- Follow up \ feedback from vendor and obtain ETA’s
- Creating and maintaining detailed order status list
- Accurate filing of all Purchase Orders, Delivery Notes etc
- Receiving of goods and checking against approved Purchase Order
- Matching of Invoice and Purchase Order with delivery notifications timeously for month end billing
- Prepare billing for the holding stock and O365 licenses
- Alerting supervisor of any price discrepancies identified.
- Querying any price discrepancies with the vendor and obtaining credit notes where applicable
- Continuously aim to streamline \ improve Motus IT order system
- Assist in correlating stationery requirements and office refreshments

**Qualifications and Experience**:

- Experience 2+ years in the Motor Industry trade
- Matric essential - National Diploma or relevant certificate will be an added advantage

**Skills and Personal Attributes**:

- Must be able to use mathematics to solve problems.
- Be able to work in a team & communicate to & with team members & team leaders
- Attention to Detail
- Communicate effectively with users
- Should be able to work under pressure
- Should be able to work overtime when required
- Maintain vendor good relationships
- Should have Negotiation and Persuasion skill