Procurement Intern

**Primary Purpose of the Job**

To assist the procurement department with meeting its administrative objectives, handle inquiries and maintaining stakeholder relationships.

**Main Duties and Responsibilities**

**RFPs/RFQs/RFI’s**
- Provide support in compiling the tender documents.
- Phone potential suppliers to notify them of the upcoming invitations.
- Provide support to the Procurement Specialist to compile a register with contact details and supplier responses. (Evaluation Template)
- Create and maintain the Teams site and ensure all documents are relevant throughout the tender process.
- Book meetings when required.
- Ensure a high level of accuracy is maintained in the information gathering process relating to the criteria of suppliers.

**Supplier Maintenance**
- Assist with the general administration of supplier information, data accuracy and document management records.
- Support the Procurement Specialist in obtaining all relevant documentation for new suppliers or re-evaluation of current suppliers.
- Ensure that all supplier information is correct, accurate and complete on the vendor management system.
- Upload documents on SharePoint for recordkeeping.
- Attend to and resolve all queries; if unable to resolve, escalate to manager

**Categorization of Suppliers**
- Support the Procurement Specialist to categorize all vendor spend on a monthly basis.
- Update the vendor management system with the category information monthly.

**Contract Management**
- Identify renewal and cancellation of contracts timeously and forward all necessary information to the Procurement Specialist/Manager.
- Assist the Procurement Specialist/Manager with the relevant information required to compile the contract.
- Set up meetings with all stakeholders to discuss, prior to contract being distributed to the supplier.

**Payment Terms**
- Report on suppliers that are earmarked to be paid monthly.
- Verify the payment frequency inputs on the service provider management system that they are as per agreed with the supplier.
- Run a monthly report on suppliers that is not being paid as per the agreed terms.
- Keep track of the pre-negotiated settlement discount amounts and report on it monthly to the Procurement Manager.

**Adhoc**
- Assist with internal procurement related projects when required.
- Provide support in service provider and internal stakeholder meetings, by drafting minutes, and uploading it onto the SharePoint platform.

**Qualifications, Experience, Knowledge, and Skills**

**Qualifications**
- Matric, Degree/Diploma in Procurement or Commerce.

**Experience**
- Applicants are not required to have professional work experience.

**Knowledge**
- Applicants are not required to have professional work experience.

**Competencies: Technical and Behavioural**

**Technical Competencies**
- Proficient in Microsoft Office
- Good verbal and written Communications Skills

**Behavioural Competencies**
- Ability to work as a team member
- Good oral and written communication skills
- Time Management
- Attention to detail
- Ethical Behaviour
- Ability to Multitask
- Adaptability
- Cope well under pressure

**BDO Core Competencies**
- Relationships and Collaboration
- Exceptional Client Service
- Business Growth
- Engaging people
- Leadership
- Quality, Risk management and Operational performance