Receptionist/administrator
1 week ago
**Job Description: Ambitious Administrative/Receptionist**
**Position Overview**:
**Responsibilities**:
**1. Reception Duties**:
- Greet and welcome visitors, clients, and employees in a professional and friendly manner.
- Manage incoming calls, transfer them to appropriate individuals, and take messages when necessary.
- Maintain a tidy and organized reception area, ensuring a welcoming atmosphere.
- Coordinate meeting room bookings and assist with setting up conference calls and video conferences.
**2. Administrative Support**:
- Provide administrative support to various departments, including filing, data entry, and document preparation.
- Assist with scheduling appointments, meetings, and travel arrangements for executives and employees.
- Prepare and distribute internal communications, memos, and reports.
- Manage office supplies and inventory, ensuring adequate stock levels.
**3. Customer Service**:
- Assist customers and clients with inquiries, providing exceptional customer service.
- Handle customer complaints or issues, escalating them as necessary to the appropriate department.
**4. Coordination and Collaboration**:
- Collaborate with team members and support departments to ensure smooth office operations.
- Assist in organizing company events, meetings, and conferences.
- Coordinate and book travel arrangements for employees, including flights, accommodations, and transportation.
**5. Special Projects**:
- Participate in special projects, research assignments, and initiatives as assigned.
- Contribute to process improvements and suggest innovative ideas to enhance administrative efficiency.
**Qualifications**:
- High school diploma or equivalent required; additional certifications or relevant coursework is a plus.
- Valid Driver’s License and own transport.
- Proven experience as an administrative assistant, receptionist, or in a similar role is preferred.
- Excellent verbal and written communication skills.
- Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and multitasking abilities.
- Demonstrated ability to work independently and as part of a team.
- Proactive and detail-oriented with a strong sense of responsibility.
Ability to maintain confidentiality and exercise discretion when dealing with sensitive information.
This position offers an exciting opportunity for a young, ambitious professional to develop their administrative and organizational skills while working in a supportive and collaborative environment. If you are eager to take on new challenges, grow your career, and contribute to the success of our organization, we encourage you to apply.
**Salary**: R10,000.00 - R15,000.00 per month
Ability to commute/relocate:
- Umhlali, KwaZulu-Natal: Reliably commute or planning to relocate before starting work (required)
**Experience**:
- Administrative office procedures, practices and equipment: 1 year (required)
**Language**:
- English (required)
Application Deadline: 2023/06/15
Expected Start Date: 2023/07/03
