Junior Bookkeeper

4 months ago

Durban, South Africa Talksure Full time

**MAIN PURPOSE OF THE ROLE**

Responsible for ensuring all processing has been captured accurately and timeously.

**DUTIES AND RESPONSIBILITIES**

**Responsible for weekly and monthly payments for assigned companies**:

- Obtain and process all relevant supplier documentation on Sage
- Reconciliation of Supplier ledger with Supplier statements
- Obtain relevant account allocations and approvals from Procurement Dept. or H.O.D's for all invoices before processing payment to ensure there are no unauthorised expenses incurred
- Accurate and timely processing on a daily basis
- Ensuring tax invoices received are in compliance with SARS statutory requirements for claiming VAT
- Ensure supplier invoices reflect P/O numbers in compliance with payment process
- Preparation of payment listing and debit orders to assist with cash flow projection
- Loading of payments on FNB online
- Yearend cut off procedure
- Record keeping

**Responsible for processing assigned Debtors Estimates and/or Invoices**:

- Obtain and process all relevant debtors' estimates/reversals/actuals
- Ensure correct allocation on Sage
- Follow up and resolve all reconciling items
- Ensure payment received within agreed terms

**Responsible for Suppliers and Debtors Balance sheet Queries**:

- Follow up and resolve all reconciling items daily
- Communicating with relevant stakeholders and obtain supporting documents to verify information
- Accurate record keeping, timely payment of outstanding amounts
- Processing of journals

**Responsible for capture & reconciling of assigned cashbooks**:

- Accurate record keeping daily
- Correct allocation of expenses and income
- Prevention of fraud
- Resolving all reconciling items
- Knowledge of each transaction appearing on the bank statement
- Maintaining bank accounts

**Responsible for updating and balancing of all assigned intercompany accounts**:

- Liaise with all associated companies to ensure all intercompany transactions are accounted for and loan accounts balanced
- Obtain and process all relevant documentation

**Reporting on Expenses and Revenue**:

- Analysing Revenue, Expenses and variances
- Preparation of Management Reports and schedules

**Assisting with Internal & External Audit**:

- Providing audit samples and related schedules to internal and external auditors to ensure legal compliance

**General**:

- Providing the relevant departments with actuals and budget information; and related schedules
- Filing of company information
- Sending daily bank balances
- Compiling Fixed assets invoices during daily processing
- Maintaining vehicle documents for 24/7
- Metrofiling
- Adhoc duties

**QUALIFICATIONS AND EXPERIENCE REQUIRED**
- Matric
- Accounting diploma or degree required
- Minimum 2 years of experience as a Junior Bookkeeper or similar
- Understanding of audit techniques
- Ability to analyse and spot problems in working processes
- Knowledge of banking platforms
- Excel experience
- Sage experience or similar accounting software
- Knowledge of Intacct Reporting
- Knowledge of legal requirements for invoices
- Knowledge of VAT legislation
- Good record keeping skills
- Knowledge of SARS legislation

**BEHAVIOUR AND COMPETENCIES REQUIRED**
- Professional
- Time management
- Logical approach
- Consistent
- Motivated
- Uses initiative
- Accuracy
- Attention to detail
- Analytical
- Problem solving
- Excellent verbal and written communication

Remuneration: A market related package including benefits

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