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Financial Planning Partner Assistant

4 weeks ago


Johannesburg, South Africa Headhunters Full time

**Our client in the Financial Industry, based in Johannesburg, is currently looking to employ a Financial Planning Partner Assistant.**

**An awesome career opportunity awaits.**

**Purpose of role**:
The Partner Assistant is required to support the Financial Planning Partners in providing high levels of client services to our clients, as well as to the Region as a whole.

The incumbent takes responsibility for overseeing the administrative, operations and client services support to the Financial Planning Partner and is the liaison person between the practice and the regional office / head office**.**

**Requirements**:

- Qualification in investments/financial planning/business management would be an advantage.
- 3-4 years’ experience in a client services environment.
- 10 years’ experience in the financial services industry.
- Knowledge of the Financial Services Industry.
- FAIS and FICA knowledge.
- This role requires an ambitious graduate professional who is ‘hungry’ and ambitious for a career in the financial planning industry - either specializing in client services or financial planning.

**Responsibilities**:
**Client Services**:

- Implementation of the client services experience, as defined by the Head of Client Services.
- Take full responsibility for the implementation of administrative processes and controls in regions (including all transactions, queries, reporting etc).
- Liaison between Financial Planner Partner and product providers.
- Will be required to follow the formal complaint resolution process.

**Operational Support**:

- Administration relating to client transfer and new business transactions.
- Collation of all clients related information and preparation of documentation for engagement between Financial Planning Partner and client.
- Preparation of client portfolio’s using Astute and / or product provider information.
- Capturing of client demographic data on relevant client management tool i.e., spotlight to create client records.
- Checking of transition documentation to ensure completeness and accuracy in alignment to relevant client file checklist.
- Checking of new business documentation to ensure completeness and accuracy in alignment to the client file checklist.
- Submission of intermediary appointment notes to relevant product providers.
- Monitoring the submission of intermediary appointment notes to ensure amendments are made, clients are moved to the licence group and that ongoing fees are received.
- Monitoring the underwriting and acceptance of new business transactions
- Arranging medicals for clients where required and follow up on outstanding requirements to ensure new business transactions are accepted speedily.
- Upload scanned copies of all documentation into SharePoint (including relevant client file checklist).
- Liaise with product providers regarding commissions / fees to be paid to the Financial Planning Partner.
- Distribute communication to clients as stipulated in the client management plan.
- Distribute communication to clients as requested by the Financial Planning Partner.
- Providing an ongoing service and maintenance support function to the Financial Planning Partner and his / her clients.
- Attend to all technology issues experienced by the Financial Planning Partner and facilitate the solution -liaison with support desk etc.
- Submit orders for stationery, business cards, marketing brochures, client folders etc. to the Operations Support Manager timeously to avoid running out of stock.
- Maintain an accurate diary system.
- Ensure proper record keeping in line with business rules and where relevant, legislation.

**Marketing Support**:

- Regional event assistance and organisation of smaller client events -booking venues, RSVP management, event management etc.
- Representing the Financial Planning Partner at client events.
- Representing the business at client events where required.

**Office Management**:

- Support the Partnership Director with general office management tasks including reception, facilities, diary management, stationery management etc.