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Bank and Cash Controller

4 months ago

Cape Town, South Africa V&A Waterfront Full time

The Cash and Bank Controller is responsible for ensuring that all bank account transactions are processed and reconciled to the accounting records. The incumbent must ensure that efficient processes are applied and that all relevant policies and procedures are adhered to. They are expected to create and maintain positive customer relations to facilitate or expedite payment, timeously resolve queries, reconcile accounts, and report to the relevant Managers as and when required.

**Job Specifications-**

**Reconciled Bank Accounts**
- Process all banking transactions into the accounting system
- Reconcile bank statement to accounting system
- Ensure reconciling items are cleared on a weekly basis
- Ensure reconciliations are filed and review
- Receive and File bank statements
- Ensure that the policy and business process is always adhered to
- Ensure accurate recording and communication of tenant deposits and guarantees

**Accurate maintenance of Petty cash float**
- Secure Petty cash within safe and secure keys in locked draw
- Issue petty cash to staff based on submission of authorized payment requisitions
- Replenish petty cash regularly by reconciling cash and receipts to authorized float

**Effective debit order loading and banking**
- Prepare debit order file monthly and submit to bank for collection
- Ensure all rejections are communicated to Credit control

**Banking Administration**
- Ensure monthly meetings are scheduled with bank relationship manager
- Follow up and resolve queries relating to banking administration

**Reporting**
- Prepare cash flow report as required after collating projected payments and receipts
- Confirm tenant deposits as requested by property management
- Review reports for submission to Managers and ensure that comments are accurate, sufficient, up to date, and meaningful

**Collaboration and Customer Service**
- Ensure that regular formal engagement is being had with key internal customers
- Attend regular meetings with Business Units to keep them abreast of new information and to maintain sound working relationships
- Create and maintain excellent customer relations
- Ongoing collaboration across the Business and to resolve account queries and to facilitate or expedite payment
- Timeously and professionally resolve account queries

**Gift Card management**
- Manage the relationship between Tutuka and the V&A Waterfront
- Issuing of internal gift cards and managing bulk orders from corporate
- Assist in resolving reconciling items with Tutuka
- Process journal entries to reflect bank movements
- Suggest any improvements to the current process and ensures controls are adhered to

**Self-Development**
- Completes Adhoc task as requested which may involve any area applicable to the finance team.
- Takes responsibility and displays initiatives in learning and completing new task.

**Educational requirements**
- Financial Management Diploma
- B. Com Accounting or related Degree advantageous

**Knowledge requirements**
- Reconciliation Principles
- Accounting and basic business processes (Receivables, Revenue Billings, Cash Flow Management, Financial Control measures)
- Relevant Legislation and Compliance
- User proficiency in Excel (advanced), Word, PowerPoint, and JD Edwards
- Lease Agreements
- Debt Collection in the Property Industry
- Legal processes regarding debt collection
- Risk Management
- Customer Service

**Skills requirements**
- Diagnostic / Tactical Thinker
- Numerical / Financial Acumen
- Verbal Reasoning
- Communication skill
- Analytical
- Detail oriented
- Logical problem-solving
- Planning and prioritizing
- Time-management
- Customer Service
- Emotional Intelligence

**Experience requirements**
- Up to 5 Years' Experience in Bank and Cash Control environment
- Experience within the Property environment would be advantageous