Shipping Co-ordinator

**JOB DESCRIPTION**:
The Shipping department currently has a vacancy for an attentive to detail, dedicated, organized individual to join their team. This position requires a dynamic, flexible personality, who is able to work in a fast paced environment and meet deadlines.

**Duties & responsibilities will include, but are not limited to the following**:

- Creating shipping instructionCommunicating with our partners about their shipment statusChecking freight documentation (Bills of Lading, Certificate of Origins, etc.)Processing administrative tasks, so all our departments are up-to-date of your latest shipments
- Assisting with getting shipping files in order to be shipped
- Booking of haulers for the containers
- Book containers with the nominated shipping lines
- Interacting with shipping lines regarding any booking queries
- Track shipment progress from start to end
- Identify potential issues and inform relevant parties promptly
- Coordinate and resolve shipment queries with the Commercial department
- Liaise with clearing agents and generate relevant documentation
- Check all clearing agent’s invoices
- Ensuring all required and necessary paperwork are timelessly received and processed onto the system
- Ensuring all shipping relevant supporting documents are in order
- Liaising with shipping companies in terms of when product will be expected in the various countries
- Scanning orders into computer and tracking shipments across multiple channels
- Forecasting to forwarders, secure shipping opportunities
- Research & communicate shipping opportunities with forwarders & customers
- Booking & shipping instructions to forwarders
- Assist finance with invoice verification if and when required
- Assisting finance and documentation department with transactional details where required
- Investigating and planning the most appropriate route for a shipment/s
- Obtaining, checking and preparing documentation to meet customs and insurance requirements
- Utilising e-commerce, internet technology and satellite systems to enable real-time tracking of goods
- Executing the shipment from order indent to vessel departure including tracking updates
- Negotiating contracts of transportation and handling costs and maintaining the rates on a regular basis
- Capture, track and reconciles payment information
- Prepare and maintain excel spreadsheets
- Follow up with relevant role players
- Scanning & Filing
- Maintaining communication through all phases of the shipping process

**QUALIFYING CRITERIA**:

- Matric
- Relevant tertiary qualification
- At least 3-5 years’ experience in a similar position
- Computer literate (MS Office)

**QUALIFYING ATTRIBUTES**:

- Excellent planning, organizational, analytical and decision-making skills
- Ability to work under pressure
- Ability to multi-task and manage demanding workload in a pressurized environment
- Excellent problem solving skills coupled with the ability to think on your feet
- Ability to work independently as well as in a team
- Attention to detail and accuracy
- Hard-working and self-motivated
- Time management and organizational skills
- Highly motivated and committed
- Excellent standards in execution
- Innovative, analytical and detail orientated
- Able to manage time and resources
- Deadline driven