Purchasing Admin

**Purchasing Administrator**

This position will fall under the purchasing manager who is responsible for the full control of national stock purchases. We have 6 branches, each having a stores controller for minor purchases and stock receiving and dispatching. The administrators role will be as follows:
1. Capturing of all sales stock orders

1.1. Receiving the bill of quantities (BOQ) and all important items as part of the sales pack from the account managers and business development managers

2. Creation of internal purchase orders to be approved by the purchasing manager

2.1. Items need to be loaded against a job or project which requires a comprehensive check of items

3. Creating the daily sundry payment list for the department to be approved by the purchasing manager

4. Ensuring stock codes are correctly added to the system

4.1. Ensuring exact match checking

5. Liaising with stores controllers on a national base in line with other duties

6. International online stock ordering

6.1. Ensuring foreign exchange checks are done and ordered at the most optimal time

7. Special Project:
7.1. Current stock codes need to be renamed and mapped
- this is expected to be completed in 2-3 months

7.2. The mapping should be in such a way that it ties in with the CRM and workflow process that is expected to be completed in +/- 10 months (end of 2023)

Required skills:
1. Excel
- BOQ’s and capturing are done via excel and the correct person must know how to get around a large data sheet

2. Numeracy
- number data is the epitome of this role and being able to work with large figures is a must

3. Qualifications
- at least a Matric with maths higher grade pass; We are not going to be looking at degrees or certifications however this will be a bonus

Soft skills:
1. High level of communication both written and verbal

2. High level of accuracy and organization

3. Understanding the necessity of deadlines and the sense of urgency required to get jobs loaded on time

4. Strong willed
- not afraid to push back to colleagues if the process and procedure has not been followed

Other:
1. Own transport is a necessity for this position

2. Working hours are 7am - 4pm
- it must be understood that due to the nature of the position, some after or before hours work may be required, especially as it relates to stock take

3. Salary:
3.1. Basic will be market related and in accordance with experience (R15 000)

3.2. Pension
- both the company and the employee contribute towards a FundsAtWork pension fund