Contract Commercial Co-ordinator

3 months ago

Port Elizabeth, South Africa Bidvest Facilities Management Full time

**ROLE PURPOSE**

To assist, implement and manage systems to best support maintenance strategies and rendering of efficient service delivery environment to customers.

**MAIN OUTPUTS**
- Maintain Preventative Maintenance (PM) schedules in accordance to the SLA for all equipment and services
- Create Purchase Requisitions (PR) on correct expense codes and ensure accuracy against the quotation
- Ensure that all orders are processed timeously
- Monitor the execution of work and implement corrective measures on deviations
- Manage all incoming requests and complaints on daily basis, and provide timeous feedback in ensuring customer satisfaction
- Dispatch requests to technical staff and pertinent service providers and follow-up on action items
- Conduct monthly verification of WIP and report on variances
- Provide weekly/monthly reports on SLAs and backlog
- Planning for placement of employees, contractors and efficient utilization of materials and tools
- Ensure that tasks are conducted efficiently and optimum use of tools and equipment
- Building good Internal and External customer relationships
- Undertake other related duties and assignments as assigned from time to time

**QUALIFICATIONS AND SKILLS**

**_ The Applicant must meet the following requirements:_**
- Matric (Senior Certificate)
- N3 - N6 in Engineering or Project Management or Operations Management
- Valid SA Drivers License
- 2yrs relevant experience in maintenance planning, project management and knowledge of financial management principles
- Maintenance planning, project management skills
- MS Word, MS Excel & MS Outlook (Intermediate skill level)
- SAP Knowledge
- Knowledge of OHS Act & ISO 9001 Quality Management Systems

**FUNDAMENTAL COMPETENCIES**
- Initiative/Proactivity
- Deadline Driven & Highly Motivated
- Stress Tolerant
- Good Written Communication
- Basic Supervisory Skills
- Customer Focus
- Innovative
- Problem Analysis
- Planning/Scheduling/Objective Setting
- Teamwork & Partnering
- Relationship Building
- Interactive Reasoning

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