Executive Assistant

3 weeks ago


Johannesburg, South Africa Parvana Strategic Sourcing Full time

**Client Details**:
An international and highly regarded philanthropic organisation dedicated to education and social initiatives. Be part of a large global, very dynamic team that is highly ethical, progressive and dedicated to the greater good of society.

**Role Responsibilities**:
Provide secretarial and administrative support to the CEO, including calendar management, meeting coordination, and customization of services based on CEO's preferences.

Prepare, organise, and facilitate meetings with advanced materials.

Maintain a daily folder containing the CEO's schedule, important documents, and facilitate guest meetings.

Hold weekly meetings with the CEO for discussing upcoming engagements and preferences.

Arrange meetings for CEO's direct reports, committees, and groups, while coordinating travel and accommodation.

Record minutes, conduct research, and manage document signing through platforms like Docusign.

Plan a comprehensive yearly calendar and ensure timely and confidential information delivery.

Collaborate with board members, Executive Assistants, and handle administrative tasks including expenses.

Organise detailed travel plans, documents, and reconcile monthly credit card statements.

Act as the primary point of contact for both internal and external stakeholders.

Maintain superior meeting room facilities and adequate supplies.

**Relevant Qualifications / Experience**:
Bachelor’s degree/diploma in business administration, business management, or relevant qualification.

3 - 5 years of experience in a similar role.

Advanced Computer Literacy.

Proficient in delivering high-quality and timely verbal and written communication.

Advanced experience in Microsoft Suite.

**Desirable Experience**:
Experience with Non-Profit Organisations.

Proficiency in project management.

**Job ID**:
J104345



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