Debriefing Clerk

The purpose of the job is to ensure all PODs are correct and saved on Qdocs, all drivers documentation i.e. diesel slips, toll slips, trip sheet, expense sheet, vehicle inspection sheet, de-briefing sheet are in order and filled in correctly. Lastly ensuring that all investigation are raised within the given time frame on any claim/credit related incidents.

**Duties and responsibilities include but are not limited to**:

- Making sure that all invoices is stamped & signed by the customer, if not escalate to the supervisor on duty
- Compare trip plan to total invoices received from the driver making sure all POD’s has been received in full.
- All POD’s received from the driver without any endorsements must go with a copy of the trip plan to the scanning department for scanning.
- Compare trip plan with total invoices to make sure all invoices were returned with the driver.
- Check if all paperwork from the debriefing pack was returned with the driver and properly filled in (De-briefing pack mentioned above).
- Check if all on road diesel slips was returned and filled in on the diesel usage sheet with an authorization code received from the tracking clerk.
- All investigations must be raised within a time period of 24Hrs of receipt
- All returns/damages to have a return slip written out by the trailer yard controller to proof that stock was returned.

**Requirements**:

- Grade 12
- At least 2 years' experience in a similar role.
- Excellent communication skills
- Attention to detail
- Excellent administration skills
- Pro-active

Application Deadline: 2023/02/17