Payroll Administrator

**PAYROLL ADMINISTRATOR**

**PHOENIX**

Our large retail group is currently recruiting for an experienced and qualified Payroll Administrator to join our dynamic team.

**DUTIES AND RESPONSIBILITIES**
- Prepare and manage payroll processes of employees.
- Gather all payroll related data.
- Review and calculate timesheets data and hours worked.
- Calculate salaries, wages and overtime wage sheets.
- Create and run salary sheets and reports.
- Manage, maintain and update payroll related data.
- Update salary sheets and schedules.
- Answer and clarify employees on payroll related inquiries.
- Submit payroll reports and sheets on time to the finance or other related department.
- Assist administrative or finance staff in processing payrolls of new hires or terminated ones.
- Complete, verify and process benefit forms and related documentation
- Perform routine administrative tasks relating to accurate data and payroll capturing, workflows, leave management, benefit management, allowances, and other payroll related processes
- Ensure all related controls are in place to effectively process payroll, third party and related payments
- Ensure compliance with all related legislation and regulations including but not limited to minimum rates, taxation, and benefit administration
- Provide an annual calendar of payroll cut off and processing dates
- Process all monthly payrolls for the group, across all contract types
- Ensure all employees are paid accurately as per contract type and payment dates
- Calculate payable hours, including but not limited to overtime, commissions, bonuses, terminations, and retrenchment packages
- Process all changes to payroll including but not limited to transfers, promotions, salary increases, bonus payments, terminations, garnishee orders, overtime, commissions, and incentives payable
- Ensure all payments are processed accurately and timeously
- Provide and process monthly payroll reports, cheque requisitions, journals and reconciliations including Skill development levies, UIF, PAYE returns and payments
- Track and report on employee contract related matters including contract end dates, retirement dates, excessive use of sick leave, annual leave balances, loan repayments, work permits, long service etc.
- Maintain sound payroll governance and ensure that all required procedures are in place and adhered to
- Ensure optimisation of the payroll and related systems
- Process Annual and Bi-annual SARS reporting and generate IRP 5’s
- Process and submit EMP201
- Perform required month end reporting activities required by the Finance and HR Departments
- Prepare all required reports and provide ad hoc reports as and when requested including but not limited to leave reports, Quarterly Employment Statistics, SARS submissions, Employment Equity, and other statutory requirements
- Identify errors, report on, and raise concerns with relevant manager, ensuring that the required corrective action is implemented and or escalate as and when required
- Provide and respond timeously to requests for information and employee queries on payroll, access to the system, benefits, leave, SARS, and relevant policies
- Ensure all payroll documentation is filed and easily accessible to authorised employees

**DESIRED EXPERIENCE AND QUALIFICATIONS**
- Grade 12 certificate is required
- Qualification in Human Resources, Administration, or similar qualification an advantage
- Min 5 years Sage VIP Premier Experience will be a distinct advantage
- Experience working with confidential and sensitive information is required
- Experience working with multiple and complex payroll is required
- Proficiency in Microsoft Office and payroll software programs.
- Strong numerical aptitude and attention to detail.
- Excellent communication skills, both verbal and written.
- Good time management and organisational skills.
- Working knowledge of relevant legal regulations.
- Able to prioritize and multitask effectively.
- Working experience in a Retail or FMGC environment added an advantage
- Payroll Certificate added an advantage
- Driver’s License: code 8 (an advantage)
- **CANDIDATES WHO MEET THE ABOVE REQUIREMENTS ARE ENCOURAGED TO APPLY**_
- **SALARY: MARKET RELATED**_

**Job Types**: Full-time, Permanent

**Experience**:

- Payroll (large scale): 3 years (required)

License/Certification:

- Certification in Payroll (required)