Executive Assistant

3 weeks ago


Johannesburg, South Africa Primedia Broadcasting Recruiter Full time

Purpose of the role

Job description

Act as a point of contact between executives and internal or external colleagues/ clients
Manage information flow in a timely and accurate manner
Arrange meetings and prepare meeting agenda and packs
Handle correspondence directed to managers/employees at various levels
Handle travel and accommodation arrangements both local and international including itineraries for the President: Primedia Studios and other executives on request
Taking dictation and minutes as well as keep a record of all minutes.
Provide support, coordination and follow-up on a variety of projects
Coordinate and collate reports and presentations
Maintain filing and database system with intent of continuously improving systems in the President: Primedia Studios’ office
Ability to prepare and edit PowerPoint presentations and any other relevant correspondence or documents
Screen and direct phone calls and distribute correspondence
Conduct research, collect and analyze data to prepare reports and documents
Receive and interact with incoming visitors
Review operating practices and implement improvements where necessary
Educational
Matric
Related diploma/degree
Minimum five years’ experience working with senior executives, media industry experience is advantageous
Advanced skills MS Office, Excel, Power Point, Outlook
Proficiency in Apple/macOS
Proven ability to use a variety of multimedia communication tools
Self-directing ability - show initiative, identify challenging area and solve
Project management - ability to multitask and prioritize tasks
Outstanding Microsoft skills
Proficiency in Apple/macOS
Great verbal and written communication skills
Excellent time management skills
Developed organizational skills
Excellent interpersonal skills
Creativity
Good organizational skills
Ability to work within a team and independently
Attention to detail
Professional discretion
Attributes
Ability to work under pressure integrity
Good work ethic
Good attitude to colleagues and associates
Tenacity
Adaptability
Flexibility and adaptable with regards to extended working hours, viz weekends and evenings
Excellent level of attention to detail/thoroughness
Excellent organizer
High level of energy
Dedication
Driven
Innovative
Proactive
Assertive
Resilient
Integrity



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