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Faculty Officer

4 months ago

Cape Town, South Africa Cape Peninsula University of Technology Full time

Faculty- Informatics & Design- Department- Cape Peninsula University of Technology -> Informatics & Design -> Informatics & Design: Admin- Campus/ Location- District Six Campus - Cape Town, WC ZA (Primary)- Job Type- Permanent- Occupational Function- Support / Admin- Number of Positions- 1- Annual Salary Package (incl. Medical Aid rate based on principal member only)- To be confirmed- Advert Closing Date- 21/4/2023- Job PurposeTo provide through the Faculty Office an administrative service to Faculty Management, Academic Staff, students and prospective students.

To ensure that functions as prescribed by the Dean/Faculty Manager are carried out, and to co-ordinate through effective supervision all the administrative functions of the Faculty Office and faculty administration.

To act as Secretariat to various committees in the faculty.
- Job Knowledge, Skills and ExperienceA BTech in Office Management & Technology or equivalent qualification.
At least four (4) years' relevant experience working in a Higher Education Institution in a Faculty Office environment
At least two (2) years’ supervisory experience in Faculty Office Administration
Extensive knowledge of Integrator Student Management System (ITS) and sub-systems including technical platforms/interfaces used
Proficiency in MS Office 365

**Recommendation**
Working experience as an Assistant Faculty Officer or related role
- Key Performance Areas / Principal Accountabilities**Strategic Planning**:

- Plan faculty year programme together with the Dean, Faculty Manager, Academic HODs, and Office of the Registrar

**Administration**:

- Admission of students, including BAT testing and ARS process
- Registration of students, including BAT testing
- Time-tabling: Tests and Examinations
- Marks processing, including MAS process and computation
- Graduation processes.

**Academic structure of qualifications and knowledge of the HEQSF**
- In conjunction with the Dean and HODS deals with facilitating approval and maintenance of the academic structure.

**Committee Administration**:

- Facilitation and implementation of actions from faculty, Senate and Senate Committees relating to student matters
- Arranges Faculty Executive Committee meetings.
- Performs secretarial function in faculty meetings.
- Ensures implementation of decisions taken at meetings.
- Communicate decisions to students.

**Project Management**
- Initiate projects for the Faculty Office, for example registration planning.
- Effective communication with all stakeholders.
- Record keeping and data management.
- Human Resource Management, Budget and Marketing
- Interdepartmental relations.
- Health and safety.
- Governance, Risk and Compliance.
- Liaison with internal and external stakeholders.
- Perform other functions as may be assigned by the Line Manager.
- Competencies- Excellent language proficiency in English (verbal and in writing)
- Contribute and ensure to team success
- Ability to use initiative and adapt to a changing work environment
- Planning, organizing and time management skills
- Interpersonal skills / client focused approached
- High stress tolerance
- Attention to detail
- Managing conflict
- Technical/professional knowledge and skills in ITS and administration
- Proficiency in MS Office 365
- General InformationClosing date: 21 April 2023

**NB: THIS SYSTEM DOES NOT ALLOW APPLICANTS TO UPLOAD CVs, QUALIFICATION, CERTIFICATES OR ANY IDENTITY DOCUMENTATION. PLEASE DO NOT E-MAIL YOUR APPLICATION OR DOCUMENTATION UNLESS IT IS REQUIRED BY THE HUMAN CAPITAL DEPARTMENT. IT IS THUS IMPORTANT THAT APPLICANTS COMPLETE ALL SECTIONS COMPREHENSIVELY AS FAILURE TO DO SO MIGHT DISADVANTAGE YOU. PLEASE UPDATE YOUR APPLICATION ON THE SYSTEM WITH THE LATEST INFORMATION AS THIS WILL BE THE ONLY CRITERIA USED FOR EVALUATION OF YOUR APPLICATION BY OUR PANEL.**
- The Cape Peninsula University of Technology is committed to Employment Equity and aims to attract and retain talented individuals to achieve our equity objectives and therefore, people from the designated groups, including those with disabilities are encouraged to apply. Preference will be given to applicants whose appointment contributes towards the achievement of demographic representation. We reserve the right not to make an appointment.