Buyer

5 months ago


East London, South Africa Aspen Pharma Group Full time

**Overview**

Place and follows up on purchase orders and supplier payments. Manage returns to suppliers and maintain positive working relationships with suppliers. Keep records of all purchasing transactions carried out.

**Responsibilities**

**Strategic and ad-hoc ordering**
- Contact suppliers and submit orders
- Direct informal negotiations, in case of ad hoc orders
- Conduct price checks
- Source products in line with business requirements within minimum lead times
- Ensure delivery of products in line with business requirements
- Check on missing/ rejected goods
- Communicate delays or quality issues to internal stakeholders to ensure inventory levels are maintained and risk to production is mínimal
- Provide procurement input into supplier change notifications and new product introductions

**Supplier purchase and payment**
- Oversee purchase approval process
- Generate purchase orders
- Manage the processing of invoices and effecting of payments
- Manage financial documents in accordance with financial controls (e.g. invoices and delivery notes are sent to finance to ensure payment takes place on time)

**Re**turns**
- Ensure all non-conforming materials are returned for credit and actions are put in place to prevent or reduce future quality issues

**Reporting and record keeping**
- Keep complete records for all purchase transactions
- Maintain filing and record keeping of all financial documents
- Ensure compliance with SOPs and organisation policies relating to Purchasing and Finance
- Provide detailed reports on work activities to supervisor, as required

**Skills Required**:
**Background/experience**
- At least 4 years’ relevant experience
- Experience in a Procurement environment in a highly regulated industry
- 2 year diploma in Logistics, or a related field

**Specific job skills**
- Computer literacy, including proficiency in the use of MS Excel and MS Word

**Competencies**
- Meeting Deadlines
- Capturing Facts
- Following Procedures


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