Executive Assistant

2 weeks ago

Johannesburg, South Africa Founders Factory Full time

We're building the most powerful growth engine for African startups and their founders.

Founders Factory Africa (FFA) is unlike any place else you’ve ever worked. We are venture builders dedicated to solving some of Africa’s biggest challenges and capitalizing on it’s incredible potential by leveraging market and tech opportunities. Over the next five years, we’ll build 24 businesses from scratch and scale 64 existing growth-stage ventures through our venture development programs. Backed by leading corporates, such as Standard Bank - the continent’s largest bank - we have access to their vast resources, infrastructure, and expertise and will bring those to bear for all our ventures and entrepreneurs. Starting with FinTech, HealthTech, and AgriTech FFA will expand our focus as we grow, adding other sectors.

**Our Culture**
- Our goals are audacious, and we want to work with people who share our passion for pursuing transformation at scale. We believe that good ideas can come from anywhere - not just the top - and we love to build our way out of uncertainty. At FFA, you will work with and meet outstanding and diverse talent from across the continent and help us build a collaborative, inclusive, and supportive network. You will work faster (and learn faster) than you ever have before.

With offices in Johannesburg, Nairobi, Lagos and London, we are building an ambitious, talented, and passionate team, ensuring that Founders Factory Africa is the continent’s best partner for founders.

**The Role**
- We’re looking for a highly organised and detail-oriented Executive Assistant. This position supports the CEO to effectively achieve his strategic objectives by orchestrating the CEO’s program on an operational level, which includes managing the day to day operational duties, projects, communication, implementation of key engagements, reporting on and coordinating the deliverables of his direct teams and stakeholder requirements. This will allow the CEO to focus on providing the desired strategic leadership and guidance to FFA. FFA is building one of the biggest startup portfolios in the continent and as the Executive Assistant to the CEO, you need to work with the CEO to clearly define the required business outcomes, develop a plan and a roadmap on how to operationalise the plan to achieve these outcomes. The incumbent will play a critical role in developing a framework and processes to support the CEO to drive success through his team.

You’ll bring both a creative and agile approach to the work, bolstered by strong coordination, project management and strategy implementation knowledge required to successfully deliver large scale projects.

**Responsibilities Include**:

- Assist the CEO in managing and building his team through tracking operational performance in liaison with the COO
- Preparation of reports and presentations with the ability to source relevant information from the Senior Leadership team and put it together in a concise way for the CEO
- Screen communications that arrive on the CEO's desk, on behalf of the CEO, and understand the business and initiatives well enough to alert for sign-off
- Researches, prioritises, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive and/or confidential nature. Determines appropriate course of action, referral, or response
- Provides a bridge for communication between the CEO and internal departments, thus demonstrating leadership to maintain credibility, trust, and support with staff at various levels
- Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a 'barometer', having a sense of issues taking place in the environment and keeping the CEO updated
- Successfully completes critical aspects of deliverables with a hands-on approach, including drafting correspondence and other tasks that facilitate the CEO’s ability to lead the company effectively
- Collecting insights from teams to build an operational plan that takes into account the scale we need to reach in the continent
- Working with the management team and heads of department to ensure the operational plan takes into consideration the ways of work and how we deliver to founders
- Work with our talent and finance team to include budgets, talent needs, and/or estimates in a project plan
- Continuous monitoring of project plans against agreed milestones and ensuring actions are executed timeously
- Leverage various processes already in place to identify gaps and inform how this can scale with the new business plan
- Maintaining solid relationships with Heads of departments/Leads through regular interactions and identifying interventions that can help to improve the process and efficiency of delivery
- Ability to build systems and tools to enable speed of delivery e.g., driving effective collaboration through setting up CRM etc.

**Skills and E

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