Project Supervisor

6 days ago

Durban, South Africa Unique Personnel Full time

**Job Number**
- 67070

**Job Type**
- Permanent

**Job Title**
- Project Supervisor

**Computer Skills**
- MS Office suite

**Industry**
- Logistics and Supply Chain

**City**
- eThekwini (Durban)

**Province**
- Kwazulu Natal
- Reports to GENERAL MANAGER: PROJECTS- Main purpose of job:

- Estimate, Plan, implement and control transport operations for the loading and delivery of all Project Cargos, at the highest level of standards, from the quoting and planning phase, through management execution of collections and delivery, in accordance to the client’s requirements and business processes.- KEY RESULT AREA:
- Operational Processes:
- Ensure that operational files are handled in accordance to the various process flows.
- Ensure the highest levels of customer service at all times and attend to client’s requests and queries promptly.
- Liaise with client/supplier throughout shipment process
- Vehicle Utilization & Tracking:
- Ensure efficient vehicle utilisation and tracking.
- Ensure vehicles are operating at maximum capacity
- Ensure vehicle tracking in place and vehicles achieve their target location milestones
- Compliance:
- Ensure compliance in terms of the Road Transport Act for both the vehicle, driver and cargo.
- Transport and Delivery:
- Plan, implement and control the efficient and effective execution of transportation services according to client instructions and company standards

Finance and Administration
- Other Responsibilities- Ensure all paperwork collected and accurate, containing all legally required information including but not limited to Commercial invoice, packing lists, SADC’s, ITAC permits, Clearing Instructions.
- Ensure continuous communication with agents at port of exit and port of entry so that clearing is done efficiently and within the set time parameters.
- Ensure the transport is executed properly and cargo is delivered on time in the correct condition.
- Notify the client should planned events not be met. Implement contingency measures where necessary.
- Should the service offering be sub-standard, ensure all service failures are reported as well as any claims or incidents within a maximum of 24 hours.
- Ensure the proof of delivery is received from the nominated haulier/driver for all loads conducted on behalf of customers within the relevant SOP.
- Ensure all loads are planned, recorded accurately on the TMS system for planning, billing and tracking purposes.
- Maintain compliance with customs laws, including documentation as proof of export, acquittals on transit and bonded shipments
- Finance and Administration:
- Obtain invoices/ costs from all the relevant service providers prior to raising the invoice to the client ensuring that the invoices are registered, allocated and authorised and sent to accounts for payment.
- Credit notes: all credit notes need to be sent to the Project Manager for signoff by General Manager, or if there is a negative financial implication, then by MD or FD prior to credit note being passed. Supporting documents to include any correspondence, tax invoice and proforma invoice with new charges.
- Ensure that creditors invoices relating to the operational file are captured on the operating system as per the requirements, and queries (where applicable) are addressed timeously.
- Shipping ledgers to be up to date at any given time with special attention given to potential loss amounts.
- Other Responsibilities:
- Ensure that the full scope of your job is carried out effectively and efficiently.
- Maintain confidentiality and exercise discretion when sharing information.
- Ensure that your own work area is always kept neat and tidy.
- Ensure adherence to the guidelines set out in your employment contract (timekeeping, telephone and internet usage, dress code, etc.)
- Ensure that reports are sent out as per the requirements.
- Perform any other reasonable tasks that may be assigned to you at Management discretion**Inherent Requirements**
- Grade 12
- Diploma: Logistics Management, Supply Chain Management or relevant degree- Minimum 2-3 years’ experience working in the Transport industry.- Operational processes knowledge of Abnormal transport (Locally and Cross Border).- Existing Transport relationships in the Abnormal market- Knowledge of SADC Transport regulations and Border Custom Procedures- Skills:
- Excellent knowledge of South African and Regional Port Operational Processes
- High level of computer literacy in MS Office Suite
- High level of numeracy
- Excellent communication oral and verbal Excellent interpersonal skills- Abilities:
- Ability to quote complex abnormal projects for local and cross border movements
- Ability to organize, plan and prioritize
- Ability to work under pressure
- Ability to manage Admin
- Ability to work to strict deadlines
- Ability to process information- Attributes:
- Excellent team player
- Self-motivated, persistent and results driven
- Hardworking, flexible and honest
- Must be committed and confid

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