Payroll Administrator
2 weeks ago
**Job Number**
66651
**Job Type**
Permanent
**Job Title**
Payroll Administrator
**Computer Skills**
Adhoc,MS Office
**Industry**
Manufacturing
**City**
Johannesburg
**Province**
Gauteng
The Payroll Administrator will report into the Finance Executive and Commercial Director, forming part of the finance team and a dotted line into the Commercial Director. The core responsibility is to ensure the effective functioning of the payroll function providing accurate and timely processing of the group payroll. Provide support to the Finance Executive and Commercial Director in terms of all payroll functions
**KEY PERFORMANCE INDICATORS:
***Core Objectives
***General**:
- Extensive knowledge of VIP Payroll system
- Responsible for Local and International payroll of approximately 110 - 120 employees
- (International - African entities)
- Maintenance of personnel records of each employee, both in the payroll system (VIP) and in
- employee files, ensuring up to date, accurate and complete employee files
- Administer employee details on the payroll system including but not limited to, additions,
- terminations, amendments, annual reviews of existing data, access control, backup and retention
- Ensure that all master file amendments within the payroll system are supported by approved
- documentation
- Ensure the group adheres to all statutory requirements with regards to the payroll function,
- including all requirements around the Basic Conditions of Employment Act, MEIBC, the relevant
- Tax Acts.
- Manage relationship with VIP Payroll to ensure all payroll calculations are always up to date to ensure that the system updates and calculations are correct and changes to relevant legislation is correctly implemented and adhered to.
- Administer, coordinate, submit and process all statutory payments and reconciliations, including
- PAYE, UIF, SDL, etc.
**Payroll**:
- Handle all payroll queries across all levels of employment in the group companies.
- Co-ordinate and manage the loading, checking, review and processing of monthly salaries,
- with all necessary supporting documentation and reconciliations, checking the accuracy and
- completeness of all payroll information. Ensure done within monthly payroll closing and
- submission cycle.
- Preparation, authentication, and payment of monthly allowances, including overtime,
- incentive bonuses, call out allowances etc,
- Preparation of calculations for all adhoc payments relation to refunds, deduction
- reimbursements, staff loans leave pay-outs etc
- Co-ordination of distribution of monthly payslips
- Third Party Payments
- Processing, validation, and payments of all third-party payments, including medical aids,
- insurances, garnishee’s, unions, pensions, PAYE, UIF SDL, ITA88 etc
- Reconciliations of ITA88 payments for SARS
- Preparation and submission of the monthly EMP201 report on e-filing, including coordinating
- manager review and monthly payment processing
- Maintain statement of accounts and reconciliations to garnishee orders
**Administration**:
- Printing and maintenance of monthly and annual payroll reports per statutory, corporate, and
- legal requirements
- Preparation of general ledger reconciliations on a monthly basis for all related payroll
- accounts
- Adherence to all statutory reconciliations in accordance with SARS requirements, including
- PAYE reconciliation, Workers Compensation Returns and other Tax directives
- Prepare and distribute all IRP5 and IT3a certificates
- Liaise with external auditors on employee related queries
- Assist with adhoc HR queries
**Leave**:
- Ensure all leave forms are received and processed on ESS each month, and maintained in
- employee files
- Administer the updating and processing of the monthly bonus and leave pay provisions
- across the group entities
- payslips reporting, to adherence to corporate policy
**Manage medical aid relationship and administration**:
- Maintain relationships with all group medical aids
- Attend necessary medical aid meetings on behalf of the company
- Co-ordinate all necessary communication to group staff
- Assist and supply staff with their membership cards and certificates, tax certificates, tracking of posted items addressed to staff, vitality points accumulated and medical savings account balance
- Assist in changes to staff plans, additions of dependants and termination of dependants
- Check medical aid and vitality premiums. New, terminated, adult and child dependants
**Manage Pension fund relationship and administration**:
- Maintain relationship with group pension fund administrators
- Attend necessary pension fund meetings on behalf of the company
- Assist and supply staff with their tax certificated and benefit statements
**Annual Payroll review**:
- Assist with the salary increase process, annual review, benchmarking against salary surveys, existing staff across the group, inflationary adjustments etc.
**Recruitment**:
- Provide dummy payslip
**Inhere
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