Workshop Admin Clerk

2 weeks ago

East Rand, South Africa Unique Personnel Full time

**Job Number**
- 68486

**Job Type**
- FT Contract

**Job Title**
- Workshop Admin Clerk

**Computer Skills**
- MS Excel,MS Office,MS Outlook,MS Word,P/Lan,SAP

**Industry**
- Transportation - Logistics

**City**
- Ekurhuleni (East Rand)

**Province**
- Gauteng
- 4 MONTH FIXED TERM CONTRACT**Job Function**
- Workshop Administration in the Panelshop

**Key performance areas***
- To ensure all invoices are created on time and at quoted price.
- To ensure that every invoice contains all supporting documents.
- To ensure that all labor clocked on the job card is costed on the invoice, along with all the parts used.
- To assist service advisors with the printing of jobcard and estimates.
- To ensure that all queries are processed, authorization requests submitted, approved and invoiced as soon as possible.
- To investigate all outstanding job cards and invoices and report all problems to the Workshop Manager.
- To keep all comeback job cards in separate filing system (by month) for audit purposes.
- To adhere to company policies and procedures and management’s requests at all times.

**Administration**:

- To create order numbers for sublets and insure that they are costed accordingly.
- To generate credit notes as requested by management from time to time.
- To pass sublet invoices to finance for payment.
- To print copy invoices for filing.
- To draft and prepare any reports required.
- To address all queries.
- To ensure that job cards are filed.
- To ensure that order numbers are noted on the invoice.
- To ensure that invoices are costed to the correct account.
- Run month end on workshop management system.
- Update vehicle history on system
- Load new accounts on system
- Load additional vehicles on system

**Communications**:

- To report all problems to management.
- To inform Workshop Manager of any dissatisfied customers immediately.

**Nature of position***
- Technical/ Client Service / Administrative**Inherent Requirements**

**Qualifications required**:

- Grade 12
- Computer literacy, Office, Windows, Excel, Outlook, Word
- Knowledge and experience on SAP and P/Lan will be beneficial.
- At least 3 years’ experience in a workshop administrative roll.

**Skills and experience required***
- Knowledge to implement and keep to workshop procedures and documentation.
- Ability to work under pressure.
- Excellent client relationship and telephone skills.
- Competency in numeracy and literacy.
- Experience in workshop loading systems, bookings, quotations, costing and invoicing.
- Must have reliable transport to get to work, able to work under pressure, deadline driven, good computer skills, be able to communicate effectively.- Must be able to work over the December period.**What Qualification**
- Matric

**Minimum Qualification**
- Matric

**Status**
- Available

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