Bookkeeper

**Company**

This represents a fantastic opportunity to join a growing boutique law firm as a Bookkeeper where you will be responsible for the Accounting and Administrative functions for the firm. The firm has a strong team environment and the firm’s Principal is a dynamic and motivational leader. This role reports into the Office Administrator.

**Purpose**

The Bookkeeper will be responsible for maintaining records of financial transactions and ensuring compliance with legal requirements.

**Responsibilities**

**General Bookkeeper tasks**:

- Maintain general ledger by transferring subsidiary account summaries.
- Balance general ledger by preparing a trial balance; reconciling entries.
- Capture and submit statutory returns relating to Tax, UIF, SDL, and OID.
- Deal with any possible SARS queries (e.g. penalties and interest, unprocessed returns, refunds, tax clearance, etc.).
- Compile monthly / bi-monthly / quarterly management account and key ratio analysis consisting of balance sheet, income statement, and various supporting schedules to balance sheet and income statement).
- Assist with the compilation of budgets and fee targets.
- Ensure that all the information requested for auditing is available.
- Conduct bank reconciliations.
- Maintain and reconcile petty cash expenditure.
- Complete filing for easy document retrieval purposes.
- Prepare and maintain standard and ad hoc reports and conduct appropriate audits to ensure data integrity.
- Work with the external consultant to map out processes and policies.

**Payroll**:

- Obtain the relevant documentation from management/HR regarding leave and process for payroll.
- Process all employee terminations and new employee on-boarding.
- Obtain final payroll authorisation from management before salaries are paid.
- Distribute employee pay slips.

**Debtors and Creditors**:

- Capture Fees for the Principal and his Team on the Practice Management Software.
- Attend debt collection meetings.
- Issue all debtors invoices according to invoice specifications and requirements.
- Compile and distribute monthly debtors’ age analysis.
- Debtors’ recovery - follow up on all overdue invoices, documenting correspondence and taking the appropriate action to ensure prompt recovery.
- Capture all creditor invoices received.
- Manage and follow up on creditor related transactions and documentation.
- Reconcile statements.
- Reconcile control accounts relating to debtors and creditors.
- Process credit notes and adjustments if required.
- Prepare monthly payment requisitions and creditors due report.

**Governance**:

- Adhere to company policy and internal processes.
- Safeguard documentation and other sensitive information for confidentiality reasons.
- Adhere to all statutory provisions and financial acts.
- Calculate and record statutory returns.
- Establish and maintain an efficient filing system for all hard and electronic copies of documents.

**Client and Vendor Management**:

- Welcome and receive guests and/or visitors.
- Communicate professionally with clients and/or visitors.
- Liaise with clients and/or visitors, build and develop relationships.
- Assist any individual internal/external with regards to financial queries and processes.

**Experience and Qualifications**
- Diploma/Certificate in Bookkeeping/Accounting.
- Approx 10 - 15 years Bookkeeping experience.
- Strong Excel, Word, and Outlook skills.
- Strong Mathematics marks in Grade 12 ispreferred.

**Job Types**: Full-time, Permanent

**Salary**: R18,000.00 - R20,000.00 per month

**Education**:

- Diploma (required)

**Experience**:

- Bookkeeper: 10 years (required)

Ability to Commute:

- Greenside, Gauteng (required)