Procurement Administrator/ Storeman

Ensures full compliance to the group procurement platform
- Ensures full compliance to the standards as per the procurement audit framework.
- Signs off for order books and ensures daily safe keeping until signing back daily to FM.
- Monitors the purchases to revenue reports daily for F&B
- Ensures sustainable stock holdings and profit margin per budget is maintained.
- Controls all stores
- Ensures that receiving and issuing procedures are adhered to
- Records wastage and breakages
- Supervises regular yield tests and records results
- Schedules and controls all stock takes
- Obtains three quotes from competitive suppliers for inventory items, files price lists and

records prices and delivery times
- Obtains market lists for food, beverage, chemicals, guest and paper supplies and

maintenance requirements from Heads of Department

or fax based on the best price quoted with due regard to quality, delivery and service

considerations
- Ensures that where ever possible rated BBBEE suppliers are supported
- Follows-up on deliveries and ensures that goods are received on the delivery date

specified
- Checks discrepancies on order when compared to price on invoice
- Draws up and maintains a supplier evaluation system
- Ensures that the internal audit criteria are in place and enforced at all times.
- Receives goods and ensures that minimum, maximum and reorder levels are set for all

inventory items
- Organises, in conjunction with Financial Manager, and attends to all stores stock takes
monthly
- Sets minimum, maximum and reorder levels for all inventory items held in stores
- Counts and records stock on stock sheets should be present at all counts and spot

checks should be conducted.
- Report on 10, 20 and 30 days counts accordingly
- Rotates stock properly, ensures that stock is packed in accordance with stock sheets

and that stores are clean and tidy at all times
- Receives goods on invoice compared to order by counting and weighing
- Records discrepancies i.e., shortages, overages and items not delivered, on the invoice

and makes out Requests for Credit/Debit Notes as required
- Checks prices on invoice against order and submits invoices with price variances to the
Financial Manager for resolution.
- Processes invoices in receiving system and summarizes receipt daily on Daily Purchases
Summary
- Provides on-the-job training where required.
- Any such other outputs as instructed by the procurement manager

**Job Type**: Permanent

**Salary**: R7,000.00 - R8,000.00 per month

**Experience**:

- Warehouse: 1 year (preferred)