Procurement Officer

**GREENDOOR GROUP- PROCUREMENT OFFICER ADVERT**

GENERAL:
The Procurement Officer is responsible for sourcing and purchasing goods and services for the company according to the available budget for each department.

The Procurement Officer oversees required purchasing processes (e.g., purchase orders, work orders and requisitions for supplies, equipment, spare requests, supplies equipment and services, etc.) for the purpose of acquiring necessary resources to support the company’s operation. The Procurement Officer ensures that the best products or services that have low prices after reviewing and analysing all options are purchased.

DUTIES AND RESPONSIBILITIES:
OUTLINE OF DUTIES:
Issuing of parts:

- Issuing of correct and quality parts to technicians.
- Keeping register for speciality tools when issuing to technicians.

Purchasing Needs:

- Prepare and process requisitions and purchase orders for supplies and equipment.
- Maintain records of goods ordered and received, purchasing and pricing updates in Sage.
- Maintain purchasing information, files and records (e.g., Requisitions, purchase orders, vendor files, contracts etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
- Review purchase orders and delivery time of suppliers and supplier contracts for conformance to company policy.
- Arrange for the disposal of surplus materials and coordinate an efficient process for the company to dispose of obsolete materials, spares, and equipment.
- Receive and review twice weekly proposals of depleted items in stores.
- Provide information to assist the Store Supervisor and Procurement & Stores Supervisor.

Suppliers:

- Identify potential suppliers, visit existing suppliers, and build and maintain good relationships with them.
- Deal with international suppliers and accompanying logistics and import clearance processes and ensure proper filing.
- Negotiate and agree to contracts and monitor the progress of suppliers - checking the quality of service provided against agreed contract terms.
- Work with suppliers to ensure that key processes are running efficiently and cost-effectively and ensure delivery schedules are met.
- Keep an updated contract always register for all contracted services and products.
- Follow up with Finance for processing of payments to suppliers according to contract terms.
- Liaise with suppliers, manufacturers, and relevant internal departments for the purpose of monitoring and consolidating orders for better management of expenses.

Commercial Awareness:

- Analyse market and delivery systems in order to assess present and future material availability.
- Conducts research to ascertain the best products and suppliers in terms of best value, delivery schedules and quality.

Business Needs:

- Forecast likely levels of demand for services and products to meet business needs and keep a constant check on stock levels to maximize business efficiency.
- Cut any waste and unnecessary costs by getting goods and services for the best price and value.
- Understand and keep up with new trends and regulations in the business.
- Understand technology and manage online systems.

BEHAVIOURS / PERSONAL COMPETENCES
- Demonstrate a high level of integrity and responsibility.
- Proactive style.
- Be accountable for all actions.
- Effective communication, planning and organizing skills.
- Effective negotiating and networking skills
- Good judgment and analytical ability
- Good commercial awareness
- Accuracy and attention to detail
- Establish and maintain effective working relationships with co-workers, managers, clients, suppliers and the general public.
- Maintain regular consistent and professional attendance, punctuality, personal appearance, and adherence to relevant health, safety, environment & security (HSES) procedures.
- Show high levels of confidentiality and dedication to all daily tasks.

BACKGROUND/TECHNICAL COMPETENCES:

- Academic background: bachelor’s degree in a relevant area or Certificate in Procurement and Supply chain.
- Others: Must be able to adequately communicate in English
- Age (minimum/maximum): 25-40.
- Ability to work with Microsoft Office Products.

WORKING HOURS

07:30 to 16:30 Monday to Friday.

Pay: R13,000.00 - R20,000.00 per month

**Education**:

- Certificate (required)

**Experience**:

- Procurement area: 3 years (required)

Ability to Commute:

- Olifantsfontein, Gauteng (required)

Ability to Relocate:

- Olifantsfontein, Gauteng: Relocate with an employer provided relocation package (required)