Director Finance and Administration

2 days ago

Johannesburg, South Africa Management Sciences for Health (MSH) Full time

Management Sciences for Health (MSH) is seeking a Director Finance and Administration for the anticipated USAID health supply chain activity. Anticipated to be awarded in 2025.

OVERALL RESPONSIBILITIES

The Director of Finance and Administration reports to the Project Director and works closely with the project leadership team to provide high-level financial management and operations leadership, contract and grant management support, and supervisory oversight for the full financial and administrative functions of the project. They ensure that financial and operational functions support the timely and effective implementation of the project’s technical scope of work. They provide counsel to help project leadership ensure that resources are allocated and used in compliance with contractual requirements, applicable regulations, and appropriate standards and procedures.

The DFA will oversee the financial management and accounting for all project activities. This includes oversight of procurement, contracts and grants management, operations, and logistics. They will implement fraud and risk mitigation practices and ensure systems and processes are implemented effectively to support implementation of the award in compliance with USAID requirements. The DFA will liaise with the project leadership team, partners, USAID and MSH’s headquarters regarding any aspects of program implementation, contract management, risk management, and all other matters related to finance and administration.

SPECIFIC RESPONSIBILITIES

Financial Management:

- Lead program annual budget development process that includes managing the annual work plan, life-of-project, and activity budgets and ensuring compliance of program expenditures with approved budgets; ensure the consistency, inclusion and accuracy of costs and that they comply with agreed policy and practices, and work with staff in developing budgets for technical activities as necessary. Revise overall and sub-budgets as needed throughout the work plan year.
- Maintain systems for program budget monitoring and tracking that include financial and contractual data. Provide routine pipeline analyses to the Project leadership team and USAID. Also, provide any ad hoc reports requested by USAID or PEPFAR. In addition, perform routine financial analysis on program expenditures, documenting and monitoring overall performance, analyzing trends, identifying gaps to ensure efficient and sound project management.
- Responsible for coordination of contract management activities in collaboration with the MSH Contracts Management Team. Support program staff, home office and partners to draft, manage and monitor implementation of contracts. Provide routine progress reports to program management team.
- Execute management processes and methodologies to ensure results are delivered on time and within budget.
- Monitor adjustments to budgets whenever required.
- Coordinate monthly requests of funds, based on budget and cash flow projections, to ensure the program has all the necessary funds for the operations.
- Ensure timely, high-quality, and complete submission of all reporting requirements.
- Responsible for all program accounting and financial reporting systems and related reporting in compliance with USAID financial and accounting rules and regulations, including the management of multiple funding sources from USAID entities.
- Review purchase orders and confer with team leader for approval, prior to issuance of the purchase orders for program procurement of commercial goods and services within agreed upon thresholds.
- Ensure all project staff are trained on USAID Rules and Regulations and compliance with the Cooperative Agreement or Contract.
- Contribute to the design and implementation of technical assistance assignments focused on strengthening the financial management, accounting, and compliance, and sub-award and grants management of local partners, as appropriate. This could include providing input to work plans, reviewing technical outputs of assignments, providing mentorship or direct support to assignments, and/or coaching teams of financial management specialists.
- Actively participate in transition planning and implementation with the government and other stakeholders.

Partner sub-contract and grants management:

- In collaboration with the MSH Corporate Contracts Unit, oversee the contracts and grants management team for the project, contributing to performance management, orientation, and training.
- Keep abreast of, interpret, and ensure that training and guidance is provided to program staff and grantees on all donor regulations and policies (including Circulars A-110, A-122). Educate project staff and grantees on agreement compliance and operational topics.
- Develop and monitor metrics for measuring grant and financial management performance of local organizations.
- Approve invoices and payments to grantees and manage close-outs in partnership with the MSH Corporate C

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