Bookeeper

**Debtors**:
1. Follow up on all outstanding invoices (as per the outstanding excel spreadsheet).

2. Sort and follow up on all queries.

3. Weekly payment forecast (every Monday)

4. Weekly updating of the pending board, points board, and bad payers list board (every Monday).

5. Maintain the payment forecast and payment target excel sheets (every day).

6. Payment allocations on Xero as per the excel sheet and sending it to the accountant (Wian).

7. Send Final Notices when necessary and if our final notice does not work, Accountant (Ultradebt) needs to send their final demand letter and then the process gets taken from there.

**Creditors**:
1. Processing of the PO’s given from the buyer on Xero accounting for both Vital Plumbing and Vital Works.

3. Reconciling of B&H Plumbing, Plumblink, Plumbing ETC, Shell, Incledon and Masakhane (as per the excel sheets on google drive). Balance the statement to the excel statement received from Wian and the supplier.

4. Processing Fuel Slips on Dext.

5. Loading payments on the expense sheet, weekly.

6. Payment runs are every Friday (mostly COD’s)

7. Payments are also at the end of the month, the 7th of every month and the 15th of every month.

8. Fill in supplier invoices on the order books (add the job card number or job name on the sheet.)

9. Allocate payments on Xero.

10. Send Payment allocation excel sheet for Plumblink, Plumbing ETC, B&H Plumbing and Shell to Wian to allocate the payments on Xero.

11. Processing of goods returned notes for the suppliers.

**Processing of Invoices on Xero**:
1. Allocate the job cards on his Diary sheet to make sure all has been received.

2. Capture the job cards on the job card captured excel sheet.

3. Add any invoices to the job cards if needed.

4. Sort job cards out between Pending/No Charge/Geberit or Call Backs.

5. Then Process invoices on Xero.

**Geberit Invoices**:
1. Capture job cards daily

2. Allocate material used on the Geberit material excel sheet.

3. Allocate the SV number on the excel sheet.

4. Process the Geberit invoice every month on the 25th or if the 25th falls over a weekend or public holiday process the last working day before this.

5. Send Invoice to Geberit along with an updated statement and a pdf of the SV numbers captured.

6. Keep Track of all pending Geberit jobs in the pending file.

**Sites (Vital Works)**:
1. Processing of all site’s invoices for Vital Works.

2. Update the excel site sheet on google drive.

3. Maintain sites invoices in the sites file.

**Job Types**: Permanent, Full-time

Ability to commute/relocate:

- Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (preferred)

**Education**:

- Diploma (preferred)

Application Deadline: 2023/10/25