Branch Administrator

**Overview**:
Our client caters to a wide spectrum of clients spanning government, medical, recreational, hospitality, and corporate sectors. Their commitment to excellence is reflected in their seamless online platform, ensuring convenient access to a comprehensive range of our clients products and services.

**Job Purpose**:
As a Branch Administrator, your primary role is to ensure the smooth and efficient operation of our branch office. You will be responsible for overseeing administrative activities, coordinating with various departments, and supporting the branch manager in achieving organizational goals. Your attention to detail, organizational skills, and proactive approach will be instrumental in maintaining a positive and productive work environment.

**Requirements**:
Grade 12

Must have 3 years’ experience in the admin position

Bookkeeping certificate / equivalent

Comply with the O.C.H.S.A.

Valid driver license (EB)

Good communication skills

Computer literate

People Management skills

Business Finance skills

Analytical skills

Admin Skills

Management skills

Maintaining and Implementation

ISO systems

Own vehicle

Induction, Health & Safety, ISO & Employment Equity Training to be done within the first three months of employment).

KEY OBJECTIVE

(Primary purpose of the job and scope of responsibility and span of decisions: )

Control & maintain all aspects of admin within the branch

LIST OF TASKS

Loading and updating all contractual data

Loading of contracts on IT system to ensure correct & accurate billing to customers

Asset reports

Doing dispensing recon monthly to balance rental assets monthly

Preparing & control of month end stock take

Printing count sheets, updating stock sheets to ensure all batches are posted relevant to stock. Managing & confirm stock take for effective stock control

Creditors - Nonstock

Processing of GRV’s & order on the system to ensure correct allocation on the system

Petty cash

Make sure that the relevant paperwork for any petty cash been signed off by GM

Human resources

Completion of forms and obtain documentation - retirement fund

Staff - overtime/ leave schedule on inputs forms

Maintain leave records and personnel files

Issuing if new employee documentation pack to new employees

All employees leaving the company must fill in the termination pack

Managing the attendance register in the branch

Reporting i.e. rebates, national figures, monthly sales figures & lost business report

Ensure those deadlines are met

ISO system

Keep ISO manual up to date and working to complying with ISO 9001, 14001 45001 procedures

Payroll

Preparing the commission as per the sales policy on a monthly basis to ensure on time payment to Payroll Administration service provider and printing of route slips

Collection and submission of staff salary inputs

Payroll queries

To liaise with 3rd parties

Investigation analysis of financial results

Using the IT system for cost control

Reporting of sales figures

Weekly/Monthly report to GM/RE

Admin Control

Ensuring segregation of duties to ensure system soundness

National account preparation

Ensuring correct documentation will be sent to head office to ensure accurate billing to customers

**Working Hours**: Monday to Friday 8am to 5pm

**Salary**: Between R18000 and R20000 depending on experience plus provident fund