Administrative Assistant

3 months ago

Crown Mines, South Africa IBCO Full time

Providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Ensure that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Rely on experience and judgment to plan and accomplish goals.

**1.KEY RESPONSIBILITIES**
- Answering calls in a courteous manner
- Basic telephonic support and query management
- Manage staff attendance
- Meet and greet visitors to the company
- Maintain a neat reception area
- Capturing and processing data from manager
- Keeping ad hoc registers updated - Excel
- Keep daily filing up to date - Sales Order, Purchase Order, Order Confirmation, Invoices etc. (Hard copies & soft)
- Prepare courier documents
- Work with logistics team in cape Town to facilitate couriers
- Maintenance of space management
- Good Communicator with the ability to form and maintain good relationships internally and externally.
- Strong interpersonal, negotiation and influencing skills.
- Master of Time Management
- Strong Analytical Planning and Problem Solving.
- Professional Attitude and Appearance
- Excellent Attention to Details.
- Deals with Office Politics and Confidentiality
- Possesses Good Judgment
- A Team Player
- Grade 12 / Senior
- Certificate Relevant certificate /diploma will be an advantage.
- Computer literate - MS Office.
- Valid driver’s license and own reliable transport.

**Salary**: R8,000.00 per month

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