Administrator

**BACKGROUND**
The Partnership Programme Department is established to enhance industry and project development and leverage funding and development of partnerships by:

- Managing and administering existing funds that finance existing and new projects;
- Developing partnerships for new funds to support IDC strategies in Industry and Project Development;
- Managing and supporting programmes from government and private sector which support industry and project development e.g. Social employment, SEZs, township and other development programmes;
- Provide developmental support during project and deal development; and,
- Ensuring/facilitating inclusivity and sustainability during implementation.

**JOB PURPOSE**
Purpose of the position is to support the respective Fund Managers / Account Managers by providing efficient administrative support in all aspects of the management and reporting on the work of the Department and Funds managed by the Department.

**REPORTING RELATIONSHIP**
The Administrator will report to the Programme Manager

**MAIN DUTIES AND RESPONSIBILITIES**
The Administrator will be responsible for:

- Checking and facilitating all draw-down requests for disbursements in respect of BPs relating to Funds.
- Following up on all amendments such as cancellations, exits, write-offs, extensions of terminal drawing dates on all transactions in the Departments portfolio.
- Timeous and accurate maintenance of the database of all clients in the portfolio to include drawdown dates, quarterly reports, outstanding documentation etc;
- Preparing quality, accurate and timeous reports in respect of internal and external stakeholders.
- To assist with the execution of all administrative tasks of funds in the allocated department portfolio.
- Understand and deliver against the requirement of the respective Fund Accounts.
- Provide assistance to Financial Management in supplying relevant documentation for internal, or external audits, as may be required.
- Arrange Fund Management meetings (as applicable) and prepare meeting packs.
- Attend to any ad hoc queries and information requests and provide timeous feedback.
- To ensure that all assigned administrative duties are completed timeously.
- To ensure that all correspondences are generated, and records are kept in accordance with the IDC systems and processes.
- To ensure that all data capturing requirements are appropriately carried out.
- To ensure that both manual and electronic filing are effectively and efficiently carried out.
- Liaise with various stakeholders on administrative issues relating to the funds.
- Maintain good stakeholder relations; and,
- Assist with marketing and impact reporting on funds.
- Assist and participate in client visits

Job Requirements

**QUALIFICATION REQUIREMENTS**
- A relevant Diploma/ post-matric administrative qualification

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**NOWLEDGE AND EXPERIENCE REQUIREMENTS**
- At least 3 years' experience in administration and/or client care
- Experience with SAP system, Microsoft Outlook, Word, Powerpoint and Excel.
- A good understanding of IDC’s administration processes; and,
- Experience in a fund management environment will be an advantage.

**TECHNICAL/FUNCTIONAL COMPETENCIES**
- Financial skills
- Administrative skills
- Effective Communication
- Planning and organising
- Report writing skills; and,
- Results and solution orientated
- Powerpoint presentations

**BEHAVIOUR COMPETENCIES**
- Presentation and communication skills.
- Stakeholder management/client care skills.
- Relationship Building and Networking skills.
- Attention to detail.