Supply Chain Supervisor

2 weeks ago

Johannesburg, South Africa Affirmative Portfolios Full time

**Procurement**
**JHB Central**
***:
**Supply Chain Supervisor
- Houghton-24 Months Temporary Contract - Salary - R470.574 pa**

**Purpose of the Job**

Responsible for implementing and improving upon the procurement strategy by supervising processes that ensure correct goods & services are procured timeously in a system which is fair; equitable; transparent, competitive, and cost effective, from appropriate suppliers, delivered to the correct location using correct procurement governance and to ensure optimal total cost of ownership of goods & services. Responsible to execute all activities in line with the PFMA and other legislative requirements.

**Key Performance Areas**

**Supply Chain Management Functions**
- Implement and maintain the organization SCM System
- Examine and analyze departmental purchase requisitions and/ or purchase orders for completeness and accuracy.
- Check and verify all procurement transactions and ensuring compliance with the organization’s procurement policy.
- Compare supplier invoices to approved purchased orders / contracts and quotations prior to presenting them for payment.
- Provide advice and guidance to departments on supply chain management processes and procedures.
- Establish and maintain good working relations with suppliers and other stakeholders
- Promote strong customer service orientation and delivery
- Maintain the supplier contract register/ Database and monitoring contract expiry dates and ensure appropriate contract management practices
- Review supplier performance regularly to ensure compliance with terms and conditions of contracts and service level agreements, and take appropriate action to meet the business objectives
- Review SCM processes and procedures for effectiveness and efficiencies, and propose corrective or improvement actions to ensure continuous improvement
- Identify and report SCM Risks in line with the organization Risk Management policies and procedures.
- Implement corrective actions in line with Internal Audit queries and risks highlighted.

**Administration of the Bid processes and procedures**
- Ensure that all procurement done via the Bid system is within the procurement plan and complies with applicable policies and procedures.
- Assist and guide departments when preparing Bid documents, requests for proposal, quotations etc.
- Review Bid/ RFQ adverts in compliance with procurement plan and SCM Framework
- Review and ensure that requests for proposals, Bid documents and purchase requisitions comply with applicable prescribed standards.
- Review recommendations made in adjudication stage
- Conduct reference and compliance checks on the recommended Bidder by the Bid Evaluation Committee (e.g., previous work done, restricted Bidders’ list, Tender defaulters, validity of Tax clearance certificate and B-BBEE certificate.
- Co-ordinate Bid Committee meetings and facilitate submission of recommendations for approval to the Bid Adjudication/Award Committee.
- Provide regular feedback to the Bid and Award Committees on supply chain management processes.

**Maintain procurement system and Supplier Management**
- Provide technical advice and participate in the design, development, modification, testing and implementation of a procurement system.
- Contribute to the continuous development and improvement of SCM practices, procedures, and systems to reduce costs and increase efficiency.
- Ensure all outstanding invoices dealt with approved for compliance and provided to Finance timeously for payment

**General Administration Services**
- Provide documents during internal and external audits.
- Perform any other related task.
- Handle ad hoc tasks assigned by the management of the SCM division
- Uphold the organization values and principles.
- Enhance teamwork by building relationships with colleagues.
- Foster an environment of co-operation, communication, and customer service.
- Provide progress reports on project timeframes to CFO, SCM Manager and User departments
- Maintain a relationship with National Treasury on changes to Supply Chain Management

**People Management**
- Supervise and improve all operational systems applicable to the department in achieving the departmental and organisational objectives
- Define and communicate departmental KPA’s in alignment with the organization Strategic
- objectives with SCM administrator
- Oversee performance management process in line with the KPA’s
- Close any identified skills and competency gaps by means of appropriate learning and development interventions

**Competencies**
- Ability to maintain records of goods ordered and received.
- Ability to locate vendors of materials, equipment, or supplies, and
- Ability to interview vendors to determine product availability and terms of sales.
- Ability to prepare and process requisitions and purchase orders for supplies and equipment.
- Knowledge of Applicable legislative and regulatory framework
- Public Finance Management Act(.PFMA), Treasury R

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