Administrator: Operations

2 weeks ago

Johannesburg, South Africa Motus Corporation Full time

**Position Overview**:
The purpose of the position is to support the organisation’s transformation objectives, preference will be given to applicants from designated groups.

**Specific Role Responsibilities**:
**Job Outputs**:

- Primarily assist the National Manager: Operations and Support with specific duties.
- Manage daily reports requested by Management, following up on areas where gaps exist or feedback is required.
- Monthly reporting and compiling of statistics as required by the management
- Compile monthly overtime, walk up commission and incentive submissions, ensuring timely submission to HR/Payroll.
- Maintain meticulous records for the Operations Support Office.
- Manage the arrangements for meetings, travel requests and other arrangements on behalf of management.
- Maintaining current organograms of the regions and ensuring submission to business.
- Manage the processing and authorisation of all Sage X3 orders on behalf of management
- Manage the administrative aspects of the regions Occupational Health & Safety.
- Manage all updates and publish branch network, delivery/ collection areas, Greenway systems, E-commerce required updates to name a few.
- Update monthly Mediatech/ Close the Loop (NPS) reports
- Management of all other varied and general administrative duties not specified.

**Qualifications and Experience**:
**Minimum Experience**:

- 3-5 years of relevant administration experience within a similar environment.

**Minimum Qualification**:

- Matric or equivalent NQF level 4 qualification.

**Preferred Qualification**:

- Business Management or other relevant tertiary qualification

**Minimum Requirements**:

- **Computer literate with an intermediate level of comfort with Excel, Word, PowerPoint, and Outlook.**
- **A valid, unendorsed drivers’ license.**

**Skills and Personal Attributes**:
**Competencies**:

- Communication skills
- Business and Operations Management
- Business Development/Sales
- Analytical thinking
- Empowering people
- Relationship building
- Commercial thinking
- Driving results
- Openness to change
- Remaining composed
- Conflict management
- Managerial competence
- Operations Risk Management
- Customer focused
- Ethnics and Values
- Time management
- Reporting
- Able to work under pressure
- Negotiation Skills
- Ability to provide counselling, coaching, mentorship and support to ensure harmonious work environment.

**Personal Attributes**:

- Committed
- Professional
- Resilient
- Confident
- A ‘driver’ in their personality style; competitive by nature and ambitious for results.
- Independent, a self-starter.
- Comfortable with a fast pace, unpredictability and frequent change.
- Proactive, able to demonstrate initiative.
- Able to remain committed to creating and maintaining high quality and standards.

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