Enforcement and Exemptions Administrator

3 weeks ago


Midrand, South Africa SACAA Full time

**COORDINATION OF ENFORCEMENT UNIT ACTIVITIES**
- Schedule and facilitate the dates and venues of meetings
- Develop the agenda of meetings
- Preparation of meeting packages for discussion
- Drafting of minutes for the meetings
- Distribution of minutes to all members
- Follow-up on further activities required by members
- Coordination of inputs received from members

**ADMINISTRATION**
- Coordination of enforcement training
- Perform any administrative function for Legal and Aviation Compliance as delegated by management

**MAINTAINING OF FILING SYSTEMS AND REPORTS FOR THE ENFORCEMENT UNIT**
- Appropriate filing of all incoming documents and information
- Update and maintain Enforcement registers (electronic and manual) accordingly
- Update and maintain the Enforcement filing system (electronic and manual) appropriately
- Ordering of stationery for the filing system and the Enforcement Unit
- Maintaining the stationery levels and distribute relevant stationery to members of the Enforcement Unit
- Prepare monthly reports detailing all enforcement cases and decisions taken and their status of completion
- Refer, track and report on cases for debt collection (unpaid fines after 60 days)

**COORDINATING DESIGNATION OF INSPECTORS**
- Receiving, copying and filing of all designated inspector documents
- Update and maintain the designated inspector’s register
- Dispatch inspector documents to relevant departments for implementation
- Receiving, copying and filing of outgoing designated inspector documents
- Update and maintain the outgoing register accordingly
- Maintain the register of terminated authorised officers / inspectors and ensure safekeeping of the returned authorised officers’ cards and black books

**INTERNAL AND EXTERNAL LIAISON WITH STAKEHOLDERS**
- Liaise with internal clients and follow-up on requested information
- Distribution of requested information to relevant enforcement specialist.
- Ensure that all requested files are returned and filed accordingly
- Liaise with outside stakeholders
- Distribution and filing of received information appropriately

**EXEMPTIONS**
- Log incoming exemptions
- Register and update exemptions in the Exemption register.
- Keep records and evidence of all decisions for exemptions.
- Coordinate the publication of exemptions as required on the CAA website

**Minimum Qualification**:

- Grade 12 and Administration or Secretarial Diploma

**Ideal Qualification**:

- Degree in Administration

**Experience**:

- 3 years Office Administration
- Exposure to aviation operations would be advantageous

**Closing Date: 07 May 2023


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