Executive Assistant to The Principal Officer

3 weeks ago

Johannesburg, South Africa Tych Business Solutions Full time

**Job ID**: 84463**Date Posted**: Posted 6 hours ago**Expiration date**: March 14, 2024**Location**: Johannesburg**Job Title**: EXECUTIVE ASSISTANT TO THE PRINCIPAL OFFICER - JOHANNESBURG - GAUTENG

The Executive Assistant to the Principal Officer will be required to provide support to the Principal Officer through the implementation of the following Key Performance Areas (KPAs):

- Maintaining the PO’s calendar and scheduling of appointments
- Preparing meeting packs for PO’s meetings, including drafting agendas, briefing notes, presentations and reports
- Provide logístical support for PO’s meetings, including organising venues, catering, taking minutes and following up on action items for meetings.
- Managing relationships with internal and external stakeholders, including senior executives, board members, and government officials
- Review correspondence received for the attention of the PO;
- Conduct research on issues pertinent to the PO;
- Drafting and editing correspondence, speeches, presentations, and other materials for the PO
- Support the management of the OPO budget;
- Manage logistics and travel plans for the PO;
- Provide executive administrative support;
- Lead the executive assistant forum;
- Maintenance and update of a comprehensive issue register;
- Manage and track credit card reimbursement and reconciliation for the PO;
- Support the coordination of internal and external events, such as conferences and workshops.
- Drafting and editing correspondence, speeches, presentations, and other materials for the PO.

Qualification Requirements:

- Minimum three(3) year Diploma or Equivalent in Office Administration/Management;
- Five (5) years of office management with which three (3) years at a senior management support level;
- Understanding of stakeholder relationship engagement;
- Advanced use of Microsoft Office Suite; and

**Skills**:

- Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Social Media web platforms;
- Strong problem-solving skills
- Strong interpersonal skills with an approachable personality;
- Excellent organisational skills;
- High-level project management skills; and
- Strong analytical communication skills, both written and verbal;
Behavioural Competencies:

- To work under pressure to agreed deadlines and adapt to change;
- Attention to detail to ensure that high quality work levels are sustained within the OPO and Scheme;
- To work in a flexible manner;
- Excellent written English and the ability to communicate at all levels;
- Ability to work closely with a team;
- Knowledge and understanding of access and equity principles;
- Leadership skills to maintain credibility, trust, integrity and support with the executive team on behalf of the PO; and
- Maintaining confidentiality and discretion in handling sensitive information and matters

Desirable
- Have an understanding of medical schemes industry; and
- Must be in possession of a valid driver’s license and own vehicle and be willing to travel at short notice

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