Archiving Clerk

RESPONSIBILITIES AND DUTIES
- Keep records of materials filed or removed, using log books or computers.
- Add new material to file records and create new records as necessary.
- Perform general office duties such as typing, operating office machines, and sorting mail.
- Track materials removed from files in order to ensure that borrowed files are returned.
- Find and retrieve information from files in response to requests from authorized users.
- Scan or read incoming materials in order to determine how and where they should be classified or filed.
- Place information’s into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
- Assign and record or stamp identification numbers or codes in order to index materials for filing.
- Modify and improve filing systems or implement new filing systems.
- Perform periodic inspections of materials or files in order to ensure correct placement, legibility, and proper condition.
- Archive outdated or unnecessary information, by transferring it to inactive storage according to file maintenance guidelines and/or legal requirements.
- Enter document identification codes into systems in order to determine locations of documents to be retrieved and design forms related to filing systems.
- Operate mechanized files that rotate to bring needed records to a particular location.

SKILLS PROFILE EDUCATION
- Minimum Grade 12 (Matric)

WORK EXPERIENCE
- 1 - 2 years’ work experience in a hospital environment.
- Preference will be given to applicants with SAP experience
- Customer-oriented with exceptional interpersonal skills

KNOWLEDGE
- Computer literate - must be accurate and pay attention to details
- Proactive, organised and able to multitask and work well under pressure
- Participative and able to work as part of the team.
- Professional in appearance
- Flexible.

**Job Types**: Full-time, Permanent

Pay: R18 000,00 - R34 000,00 per month

**Education**:

- Certificate (preferred)