Debtors Clerk

8 months ago

Durban North, South Africa HVM Full time

**DEBTORS CLERK - DURBAN NORTH**

Our Client is seeking an experienced Debtors Clerk for their well-established manufacturing company.

**QUALIFICATIONS**

Matric

+ 3 years Diploma in Bookkeeping / Accounting

Minimum of 1 - 3 years’ work experience in similar role

**REQUIREMENTS**
- Solid understanding of basic bookkeeping and accounting payable principles, and experience using Pastel.
- Ability to calculate, post and manage accounting figures and financial records.
- Effective verbal, written and listening communications skills.
- Time management skills.
- Computer skills including the ability to operate computerised accounting, spreadsheet and word-processing programs at a highly proficient level.

**Role**:
The Debtors Clerk is responsible for monitoring and managing the accounts receivable of the company. They are tasked with ensuring that outstanding invoices are collected in a timely and efficient manner, maintaining accurate records of all transactions, and resolving any payment discrepancies or issues.

**Duties and Responsibilities**:
**Invoice Generation**: Create and send invoices to customers or clients for goods or services rendered, ensuring accuracy and compliance with company policies.

**Billing Queries**: Address customer inquiries related to billing, payments, and account balances promptly and professionally.

**Payment Tracking**: Monitor and track payments received from customers, recording them accurately in the accounting system.

**Aging Analysis**: Regularly review accounts receivable aging reports to identify overdue invoices and take appropriate actions to collect outstanding amounts.

**Reconciliation**: Reconcile accounts receivable sub-ledgers with the general ledger to ensure accuracy and completeness of financial records.

**Bad Debt Management**: Identify and report accounts that are unlikely to be collected as bad debts, following established procedures for write-offs.

**Customer Account Maintenance**: Update customer records with changes in contact information, credit limits, and payment terms as needed.

**Credit Management**: Assess and evaluate the creditworthiness of new customers and recommend appropriate credit limits and terms.

**Reporting**: Prepare and provide regular reports on accounts receivable aging, collections efforts, and other relevant financial metrics to management.

**Documentation**: Maintain organized and accurate records of all accounts receivable transactions, correspondence, and payment history.

**Compliance**: Ensure compliance with company policies, accounting standards, and legal requirements related to accounts receivable.

**Team Collaboration**: Collaborate with other departments, such as sales and customer service, to resolve payment and billing issues and improve the overall customer experience.

**Salary**: R8,000.00 - R10,000.00 per month

**Education**:

- Diploma (required)

**Experience**:

- Debtors: 3 years (required)
- Pastel: 1 year (required)

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