Procurement Officer

Procurement Officer - Modderfontein

**POSITION OVERVIEW**:
The Procurement Officer is primarily responsible for the asset inventory. Under the supervision of the Finance Manager, the Procurement Officer has the responsibility for the management of the daily procurement activities within the department from the request to the delivery of goods, works and services.

QUALIFICATIONS AND EXPERIENCE
- Basic level qualification is essential
- Previous experience as a Procurement Officer (2 - 5 Years), or similar role
- Procurement Software and Asset Software experience is essential
- Accounting Software is an advantage

COMPETENCIES
- Strong interpersonal and communication skills
- Mature, empathetic and professional
- Independent self-starter with attention to detail
- Possesses integrity and ability to maintain accurate and confidential records
- Able to collaborate with and motivate others
- Amicable
- Ability to organize workload, adapt quickly to change, and deliver under the pressure of deadlines

PRIMARY RESPONSIBILITIES

1. Assist in the selection of appropriate suppliers and contractors, to promote good procurement practice

with due regard to sustainability, ethical purchasing standards and costing

2. Draft an appropriate service level agreement to properly evaluate the performance of suppliers, and report on this on a regular basis.

3. Work with internal stakeholders to determine procurement needs, quality and delivery requirements.

4. Responsible for order placement timing, supply / demand alignment, material replenishment and supplier performance

5. Monitor, evaluate and improve supplier performance, according to an appropriate Service Level Agreement, on a continuous basis

6. Control and monitor expenses against approved budgets

7. Develop sourcing strategies

8. Cost saving budgeting and targeting

9. Set and plan how to achieve supplier accreditation and service level management

10. Payment terms negotiation, optimization and management

11. Maintain contracts with vendors

12. Review inventory and update as required

13. Receive orders from various departments

14. Initiate and keep track of orders

15. Receive, inspect and distribute orders

16. Reconcile or resolve order discrepancies with supplies.

17. Monitor delivery times to ensure they are on time

18. Maintain good relationships with suppliers and renegotiate prices on a regular basis

19. Coordinate annual overseas orders.

20. Keep daily records

21. Bar code assets and update asset register

22. Annual asset stock take

23. Accounts to be submitted for payment to vendors on time

24. Administration and reporting as necessary

25. Make or purchase policy analysis and recommendations

26. Lease or purchase policy evaluation and recommendation

**Remuneration Package**:

- R25 to R30k per month depending on experience.

**(Include relevant Qualifications)