Operations Administrator

**VACANCY ADVERTISEMENT**

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**JOB TITLE**:Operations Administrator

**DEPARTMENT**:Vehicle Enhancement

**LOCATION/REGION**:Gauteng Rosslyn

**REPORTING TO**:Technical Manager

**TYPE OF EMPLOYMENT**:Fixed Term Contract

**MAIN PURPOSE OF JOB**

Provide high-level specialist administrative support within the Operations team, also makes routine and procedural decisions regarding administrative activities within the parameters of the organization policy and procedures

**Education/Requirements**:

- Grade 12 (or equivalent) with English fluency (Written and spoken)
- National diploma or degree in business/operations management and 1 - 2 years industry or working experience or;
- 3-4 years administration and high-level customer service experience
- Understanding of the Vehicle supply chain environment advantageous
- MS Office spreadsheets and graphics - strong excel skills.
- SAP knowledge and experience
- EVL knowledge and experience
- Warranty administration and Dealership experience

**Duties and Key Responsibilities**
- Filing management of all paperwork related to Operations.
- Handling HO finance queries pertaining PO’s and vendors, the Reconciling/compiling finance docs and billing
- Liaising with all stakeholders regarding all purchase orders from head office and vendors
- Assist with documenting and costing of Motor Plan and assisting with Warranty claims.
- Capturing all leave and Employee hours on ESS - submitting relevant documentation to Head office
- Sorting all pay queries from EE’s and dealing with customer service and queries
- Handling all insurance claims, damages and being a Petty cash custodian
- Handling local vehicle fleet; all maintenance, repairs and license renewals
- Ordering container packing stock/inventory
- Delivering documents to SARS (Customs) when needed
- Invoice job cards on a daily base when available;
**Additional Duties**
- Present critical issues daily at operations meeting & corporate tactical meeting
- Maintaining a good working relationship with all internal and external customer
- Ensure department adheres to ISO 9001 Quality Processes and standards
- Ensure department adheres to ISO 14001 Environmental Processes and standards
- Ensure department adheres to ISO 45001 Health and Safety standards

**Behavioural Skills and Abilities**
- Pro-active - Advanced level
- Communication - Advanced level
- Organisational skills - Advanced level
- Interpersonal skills - Advanced level
- Analytical ability - Advanced level
- Methodical and Process Orientation - Advanced level
- Results Driven - Advanced level
- Work Independently - Advanced level
- Customer focus - Advanced level

**Job Types**: Full-time, Temporary
Contract length: 2 months

Ability to commute/relocate:

- Rosslyn, Gauteng: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Diploma (preferred)

**Experience**:

- Motor industry: 2 years (required)
- Warranty Claims Administration: 1 year (required)

License/Certification:

- National Diploma or Degree in Operations Management (required)

Application Deadline: 2023/07/14