Internal Audit Administrator

3 weeks ago

Randburg, South Africa Tracker South Africa Full time

**Listing reference**: track_000982

**Listing status**: Online

**Position summary**:
**Industry**:IT & Internet**Job category**:Internal Auditing**Location**:Randburg**Contract**:Permanent**Remuneration**:Market Related**EE position**:Yes**Introduction**:
**Job description**:
**KEY DUTIES AND RESPONSIBILITES**:

- Facilitate records and records management maintain the related hard copy and electronic filing system.
- Record the tickets logged and status for the mailboxes requests.
- Record the document control management status of documentation in the documentation landscapes.
- Record and update the status of the support stakeholders.
- Update the documentation database with risks and controls on an ongoing basis from various inputs received.
- Co-ordinate reporting for monthly and quarterly reporting for the internal audit function - collation of inputs into the reports.
- Assist with administrative aspects of committee reports.
- Collate outputs results from safety inspections and quality audits performed for the reporting purposes.
- Collate all inputs from departments on the ISO 9001 control self-assessments.
- Administer and collate the inputs from the compliance obligations activities.
- Stock count of Health and Safety first-aid boxes for Head Office and collating of the results including the results from the submitted Regional stock counts.
- Facilitate the awareness campaigns between the Internal Audit Function and Marketing.
- Update and maintain the intranet pages for the Internal Audit Department.
- Provide administrative support to the Internal Audit Function including, the planning and organisation of meetings, the recording of minutes and action points for audit meetings and team meetings, the facilitation of certification and affidavit requests.
- Handle procurement processes for the function and collaborate with the Procurement Department and related as required for sourcing stationery, health and safety consumable and stock items, and other ad-hoc items.
- Arrange and manage travel and accommodation arrangements as and when required.
- Sign for and receive packages/ delivered from Reception and the necessary courier arrangements as needed.

**Minimum requirements**:

- National Diploma in Administration (NQF6) or related relevant qualification
- Matric/ Grade 12
- Microsoft Office competency
- A minimum of 2 - 3 years of experience in administrative services, finance, human resources or related area.
- Experience in audit or related finance environment would be an advantage

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